Dean's Administrative Specialist

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Jul 28, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 08/06/2025 Type of Position:Administrative Operations and Support Workstudy Position: No Job Type:Regular Work Shift: Day Shift (United States of America) Sponsorship Available: No Institution Name: University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening. If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations \| OEOC \| University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351. Department:Office of the Dean Department's Website: https://coehp.uark.edu/ Summary of Job Duties:The Dean's Administrative Specialist is responsible for a broad range of administrative tasks across several key areas in the College of Education and Health Professions. The main responsibilities will include purchasing, scheduling, room reservations, travel requests/claims, reimbursement claim forms, and inventory/surplus. The position will handle a heavy volume of incoming requests, some of them sensitive and urgent, assist faculty, staff, and students with inquiries and questions, and make appropriate referrals. The Dean's Administrative Specialist will determine and act upon supply needs for the Dean's Office, assist with special projects and reports, and always maintain a professional and welcoming environment. The position will also assist with various strategic plan action items and help manage the Dean's calendar. Further, this position will assist with college-level programming and special events, including the functions associated with external relations and engagement, outreach initiatives, and other duties as assigned. The position will report to the Chief of Staff and Executive Assistant to the Dean of the College of Education and Health Professions. Regular, reliable, and non-disruptive attendance is an essential job function of this job, as is the ability to create and maintain collegial, harmonious working relationships with others. Qualifications: Minimum Qualifications: Bachelor's degree from an accredited higher education institution At least two years of experience in administrative support Preferred Qualifications: Experience with Workday and other University of Arkansas systems Experience supporting students, faculty, and/or staff Experience working in higher education Experience with event planning and meeting coordination Demonstrated familiarity with a university campus Knowledge, Skills & Abilities: Knowledge of record-keeping procedures Proficient skills in Microsoft Office Suite (in particular, Excel and advanced database management) Proficient skills in Listserv management and effective communication Ability to gather information and compile data into report form Ability to establish and maintain filing systems Ability to operate standard office equipment Ability to create/modify and keep material/resources inventory Ability to work with students, faculty, and staff across the University of Arkansas campus Ability to be punctual with work and scheduled meetings Ability to work independently, exercise discretion, and make independent judgments without immediate direction or supervision Ability to perform multiple tasks and prioritize assignments Additional Information: Salary Information: $51,110.25 Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status Recruitment Contact Information: Kay Brusca Executive Assistant to the Dean and Chief of Staff brusca@uark.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Special Instructions to Applicants: Please note: You won't be able to apply on the closing date, so we encourage you to submit your application early. Pre-employment Screening Requirements:Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All Application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity:N/A Occasional Physical Activity:N/A Benefits Eligible:Yes