Administrative Assistant - Penn State Extension Bradford County

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Penn State Extension, Bradford County, is seeking to hire a full-time Administrative Assistant (Intermediate Support).

The position manages the Bradford Extension office to ensure streamlined and productive daily operations including administrative support, customer service, initiatingfinancialtransactions, and supporting the Business Operations Manager. The position serves as the primary point of contact for program and administrative team members across four counties, as related to clerical support, individual travel and professional development funds and expenditures, office space and supplies, and gift and financial reporting.

This position will work at a reduced FTE of 37.5 hours per week through the year.

Responsibilities: Duties of this position include the following:

• Provide support to the Business Operations Manager and program staff across Bradford, Sullivan, Susquehanna, and Tioga counties by monitoring personnel and operating expenses, reviewing All-in-One forms, initiating reconciliations and transactions, requesting county government payments, generating reports in QuickBooks and SIMBA, initiating payments, and receipting/depositing payments from customers, counties, and program fees. Responsibilities include data entry, maintaining/uploading backup documentation, and tracking submissions for accurate reconciliation. Monitor SIMBA accounts, process payables, receivables, reimbursements, and deposits to ensure budget compliance and account accuracy. Collaborate with Extension and College finance staff and county colleagues to ensure efficient processing and participate in trainings.
• Maintain files, report office concerns, suggest improvements, create a welcoming environment, resolve equipment/computer issues, and manage inventory of supplies, brochures, and equipment.
• Greet external customers, respond to general and program inquiries, assist with programming questions, sell soil and water testing kits, support volunteer needs, and provide internal customer service for purchasing and budget monitoring across Area 3 counties.
• Work as a team member to support programming, events, correspondence, and clerical needs; attend update meetings and share best practices for financial transactions and University resources.

Skills and Experience:

• Proficiency in Microsoft Teams, Excel, Word, Outlook, PowerPoint, Publisher,
• Requires excellent grammar and proofreading skills, interpersonal skills, and organizational skills, being attentive to details, having the ability to manage multiplepriorities/deadlines,and the ability to exercise discretion with confidential information.
• Experience in SIMBA (or any financial system), and Salesforce client management software is preferred.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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