Administrative Assistant - Dean's Office, Penn State Dickinson Law, University Park

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Penn State Dickinson Law at University Park is seeking a candidate for an Administrative Assistant - Senior Support to support the law school's executive leadership team in University Park. This role will manage the executives' calendars, schedule meetings, initiate reimbursements, and greet visitors to the Deans' suite. The role will provide support for special events as well as provide assistance to the Academic Affairs team. The successful candidate will possess exceptional organizational, communication and customer service skills to develop and maintain positive relationships with internal and external stakeholders, manage the exchange of information, resolve issues or concerns, and coordinate activities. This position is fully in-person with the potential for occasional remote work.

The successful candidate will be responsible for the following:

Administrative Support:

• Provide professional administrative support to the law school's executive leadership team, including managing calendars and scheduling meetings with students, faculty, and external constituents.
• Utilize internal and external technologies in order carry out various business processes, including monitoring and responding to email messages from multiple email inboxes, proofreading, editing and finalizing documents; initiating SAP Concur travel reimbursements; purchasing materials; preparing surveys, collecting responses, and compiling and presenting results.
• Answer and route phone calls; collaborate with dean's executive assistant as needed.
• Anticipate upcoming work projects and/or needs and plan appropriately as well as develop office procedures and as needed.

Academic Affairs:

• Assist the Registrar with academic records, exam administration, and grade entering.
• Assist with adjunct faculty hiring and assessment.
• Manage projects for the Academic Affairs office.

Project Management/Event Coordination:

• Assist with planning special events that are related to the Associate Deans' portfolios such as banquets, speakers' series, and symposia.
• Assist with logistics for the Race and Equal Protection of the Law (REPL) course, including its guest lecturers and other attendees.
• Liaise with the Facilities Representative and Student Services teams to coordinate building usage.
• Manage events and travel for students participating in special programs for academic credit such as Moot Courts, Mock Trials, and Law Journals.

Preferred experience:

Experience with Microsoft Office 365, Zoom, Teams, SAP Concur, and Workday

ADDITIONAL REQUIREMENTS

Certifications: Notary Public preferred

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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