Benefits Specialist II (Human Resources)

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Serves as liaison with Benefits Providers; addresses any issues associated with Benefits. Provides benefits enrollment service to employees. Conducts benefits audits and processes reconciliations.

• Processing Bi-weekly payroll closing, reconciles and audits benefits deduction registers, People Soft records, People First files, Perceptive Content data and takes necessary actions, i.e. processes enrollments, refunds, double deductions, check requests and employer matching.
• Provides and assists employees with matter related to the insurance plans, other benefits programs including new enrollment, Qualifying Status Events and processes all necessary transactions online and/or paperwork associated with enrollment into these programs and Payroll System.
• Serves as liaison with internal and external Benefits Providers. Researches data discrepancies and addresses any other issues associated with employees' concerns in order to obtain a resolution. Participates in the State University System (SUS) conference calls with People First and provides updates on changes to the Benefits Team. Responsible for researching Under/Over reports to ensure that employee's benefits premiums are reflecting accurately in the People First system, and avoid lapses in benefits coverage. Follows up initiative and people skills are essential to this function.
• Facilitates the New Employee Experience Benefits presentation on a bi-weekly basis. Processing benefits files for payroll and the electronic transmission of vendor payments, file uploads, merging data files, corresponding with various insurance vendors, etc.
• Assists annual Benefits Fair and Open Enrollment.
• Reviews People First discrepancy and error reports generated by automated benefits enrollment processes on a daily basis. Works closely with the payroll and Records team to ensure that any errors generated during pre-payroll processing are addressed in a timely manner.
• Assisting in ensuring weekly transmittal of all insurance data and contributions to and from vendors and successful file load. Assisting in ensuring weekly transmittal of all insurance data to and from vendors and successful file load; processing all financial transactions related to Benefits such as vendor payments, deposits, reconciliation of accounts, financial reports, underpayments reports, refunds and related transactions. Creates spreadsheets for Controller's to process insurance premiums and insurance matching. Acts as liaison with Controller's regarding the above.
• Acts as liaison with Payroll Department, Controller's Office, DSGI, DOR, BENCOR and Benefits providers regarding any issues and concerns.
• Assists in developing audit mechanisms and daily queries to review, research and correct inconsistencies between PeopleSoft and reported information, and to otherwise ensure the overall accuracy of PeopleSoft benefits related data. (Examples: various queries that impact payroll processing, benefit eligibility, and compliance.) Analyzes system errors and data error trends to develop solutions. Creates queries, reports, and procedures to support analysis and decision making by HR on benefit programs, policies, and employees.
• Prepares monthly metrics and participates in benchmarking survey
• Responsible for processing biweekly payments to the following Benefits providers: Division of State Group Insurance (all pretax insurance premium payments), Division of Retirement (reporting of salaries and ORP and FRS retirement contributions) and Deferred Compensation (457 Plan). Checks accuracy of reports and instructs Controller's Office to make wire transfers as required. Makes necessary payments by telephone through the Department of Revenue. Loads biweekly files into vendor's websites. Communicates via e-mail and fax to vendors amount of payments for employees deductions. These functions are time-sensitive and involve movement of substantial dollar amounts. Liaisons directly with Controller's Office on all of the above. Consolidates all biweekly input into a master template to reflect all changes for each particular payperiod. Maintains accurate records of all these transactions.
• Assist HR manager to processes all financial transactions related to Benefits such as deposits, reconciliation of accounts, financial reports, underpayments reports, refunds and related transactions. Creates spreadsheets for Controller's to process insurance premiums and insurance matching. Acts as liaison with Controller's regarding the above.
• Reconciles Benefits premiums and contribution credits, debits and invoices received from the Benefits Providers. Prepares financial reports containing all premiums and contribution adjustments.

• Bachelor's degree in a related field and two (2) years of professional benefits related experience, or a Master's degree and one (1) year of benefits related experience.

• Administrative

• $50,000-$55,000

Begin time: 8:30 AM

End time: 5:00 PM

• Required to spend 50% or more of time operating a computer

• Criminal Background Check

• Must attend meetings off campus and occasionally attend functions on weekends and evening
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Travel to FIU Campus

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.