New

Administrative Associate

University of Georgia

retirement plan

United States, Georgia, Athens

Jul 30, 2025

Posting Details

Posting Number	S13936P
Working Title	Administrative Associate
Department	FACS-Student Success&Advising
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8am to 5pm
Advertised Salary	Commensurate with Experience
Posting Date	07/30/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	09/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Office/Clerical Assistant
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	As a unit within the College of Family and Consumer Sciences, the Student Success and Advising Center exists to maximize every student's opportunity for success through a personalized approach. We accomplish this through recruitment and outreach, academic advising, providing access to resources and opportunities, fostering academic and personal growth, leadership development, and career readiness, all within an inclusive environment. The position works as part of the Student Success and Advising Center ( SSAC) team within the College of Family and Consumer Sciences ( FACS). The position reports to the SSAC Director and has responsibilities related to supporting the staff of the SSAC in the missions of academic advising, prospective student recruitment, and event planning. This position plans and maintains the office budget, supplies, and recruitment materials; making administrative, procedural, financial decisions and judgments while interpreting and adhering to UGA policies and procedures; assists and directs all visitors, students, faculty staff, and parents who reach our office. This position interacts regularly with prospective students, current students, constituents, and stakeholders internal and external to FACS to assist them with information about the College and its offerings.
Knowledge, Skills, Abilities and/or Competencies	Strong organizational skills. Strong communication skills (written and verbal). Ability to manage and prioritize multiple projects. Ability to work effectively with different personalities and with people from various backgrounds. Excellent attention to detail and ability to meet deadlines. Ability to work autonomously and collaboratively with results. Ability to work with all student populations. Ability to establish and maintain effective working relationships. Ability to apply original and creative thinking to develop and improve methods and procedures. Ability to plan, assign, and direct the work of student assistants assigned to the position. Strong problem-solving abilities. Proficiency in typical office software (Word, Excel, PowerPoint, etc.). Familiar with constituent databases (Argos, Banner, DegreeWorks, Athena, UGA Financial Management system, USG Connect, etc.).
Physical Demands	Sitting for long periods Lifting boxes
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Financial Management:

Manage the day-to-day SSAC budget.
Process travel, check requests, student organization reimbursement check requests, and foundation check requests to meet with budgetary goals making independent, administrative, procedural, financial decisions and judgments while interpreting and adhering to UGA policies and procedures.
Organize, order, and restock office supplies and recruitment materials through UGAmart and from other approved UGA vendors.
Work closely with the FACS Office of Finance and Human Resources and SSAC Director to plan and maintain office budget.

Percentage of time

Duties/Responsibilities

Operational Management:

Oversee the process of front office management.
Initiate, develop, and sustain strong, positive relations with SSAC and FACS staff and faculty to ensure achievement of the mission and goals of the department and college.
Create a positive, professional environment for students and visitors by greeting all visitors, answering phones, taking messages, and directing calls.
Communicate information pertaining to University and office procedures, policies, regulations, programs, and activities, independently using discretion in sensitive cases when supporting students (current and prospective), faculty, staff, parents, and administrators.
Inform perspective students of our programs, majors, and offerings in the College.
Support up to 10 SSAC staff members with requests such as copying, filing, shredding, and the advising check-in process.
Coordinate the training supervision, and evaluation of four student staff members in office processes and procedures.
Maintain "Lost and Found" for the building.

Percentage of time

Duties/Responsibilities

Administrative Management:

Enter and maintain classroom calendars for club meetings and all other SSAC events in UGA's 25Live room scheduling system.
Assist with the process for updating worksheets and bulletin changes.
Create and distribute course evaluations and results reports for the FACS courses using the QuestionPro survey software.
Coordinate the creation and distribution of agendas to fellow staff members for SSAC staff meetings.
Work with Assistant Director to support academic advising year-round including 20+ New Student Orientation sessions.
Mange the 13 Listservs for FACS students.
Monitor the departmental email account.
Send Dean's List and Presidential Scholar notification each semester.
Serve as the assistant to the SSAC Director.

Percentage of time

Duties/Responsibilities	Event and Programming Management: Assist with event planning and programming for the SSAC such as Step Into Success Open House, UGA Welcome Events, FACS Convocation, and other related events and programming. Supervise or assist with supervision of the work of student workers assigned to these events.
Percentage of time	15

Duties/Responsibilities

Student Organizations Management:

Provide leadership to all FACS student organizations and advisors.
Update student organization website, handbook, and other materials as needed.
Develop and implement other initiatives to elevate FACS student organizations.
Coordinate student fee allocation process, end of the year student organization meeting, and Back to School student organization meeting.
Supervise the work of student workers assigned to these events.

Percentage of time