Administrative Assistant I

1. Perform duties under moderate supervision with intermediate to advanced proficiency in
2. administrative skills.
3. Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages.
4. Coordinate calendar and schedules including: coordinate calendars for several managers or coordinates events
5. Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material.
6. Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process.
7. Helps to plan and execute events such as conferences and seminars.
8. Assist with training and orienting staff as needed.
9. Provide cross coverage as needed.
10. Assist with special projects as directed.
11. Follow HIPAA guidelines for the management of patient privacy and confidentiality.
12. Other duties, as assigned.

A university undergraduate degree is required
Two years administrative or research assistantship experience preferred

1. Knowledge of practice operations and standards.
2. Understanding of procedures including filing, copying, scanning, printing, and faxing.
3. Verbal skills: Ability to interpret information as appropriate, answer more complex questions in the most professional manner and communicate in a professional, courteous, clear and concise manner.
4. Organization Skills: Ability to manage work processes in a neat and orderly way and to sort and alphabetize. Ability to manage multiple tasks effectively, follow established protocols, and work within systems.
5. Writing Skills: Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo or interoffice note) and to take complete and accurate messages. May respond directly on behalf of manager/provider without direction or instruction.
6. System Skills: Ability to type and enter data effectively and at a more advanced level.
7. Intermediate level computer skills including the ability to use word processing, spreadsheet, database and presentation applications.
8. Intermediate understanding and use of medical terminology.
9. Intermediate comprehension of billing and fiscal information.
10. Knowledgeable and compliant with all hospital, State and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA.