Office Associate

Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Performs all administrative and clerical duties for the DSS office. Accepts information from five counselors in the office and creates and organizes all paper and electronic files for students with disabilities. Creates and maintains a comprehensive and detailed data base for each semester of all enrolled students with disabilities. Requires a high level of confidentiality and the ability to work with a diverse staff and student population including persons with disabilities.

Monitors, maintains and responds daily to the DSS electronic mailbox and the SiteExecutive. Checks counselor list, creates memo and sends to student.

* Downloads information from Colleague to ascertain student registration and produce accommodation memos.
* Creates, organizes, enters information and maintains the office database.
* Maintains the cohort management database for the DSS cohort.
* Monitors and manages ordering office supplies for the 5 counselors and the assistive technology department.
* Maintains paper files by removing and organizing active, inactive and pending files each semester.
* Assists in the collection of data for reports for various outside agencies such as MHEC, MACC and CTE.
* Works with various departments on campus such as IT, LAC, records and registration, finance, facilities.
* Creates Purchase Orders, Blanket Purchase Orders, Purchase Requisitions and check requests for the department.
* Works with CTE report to identify and track on roster which students with disabilities are enrolled and retained in career programs.
* Receives LAC forms after the status has been determined, evaluates if they are DSS students or if they need to r

* High school diploma or equivalent required; Associates degree or equivalent work experience preferred
* Excellent computer skills including knowledge of Microsoft 365 - Word, Excel, Access, One Drive, Google Drive, and Microsoft Teams
* Ability to maintain strict confidentiality
* Must be detail oriented.
* Excellent interpersonal, organizational and time management skills needed.
* Ability to learn and apply office procedures.
* Ability to follow oral and written instructions.
* Ability to maintain strict confidentiality.
* Knowledge of basic office procedures and machines (e.g. copier, fax machine, scanner)
* Knowledge of office and college policies and procedures
* Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).

Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.