New

Administrative Assistant

University of the Pacific

United States, California, Stockton

3601 Pacific Avenue (Show on map)

Aug 08, 2025

Posting Details

Position Information

Job Title	Administrative Assistant
Union Level
Department	Benerd College
Campus	Stockton
Posting Number	201304129P
Full or Part Time	Full Time
Number of Months	12
Work Schedule
Position End Date
Open Date	08/08/2025
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship	This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose	The Administrative Assistant is responsible for providing direct support and specialized services to the Dean's office, including assisting with managing accreditation and assessment processes; assisting with hiring of faculty; supporting faculty with scholarship awards and student evaluations; assisting with events planning, etc.
Essential Functions	Assisting with faculty and student hiring, including assisting with updating job descriptions and posting positions, drafting hiring letters, graduate assistantship job ads, ensuring backend hiring processes (such as ePAFs) and paperwork are completed Assisting with timesheet review Helping to manage accreditation and assessment processes Assisting with the management of affiliate agreements Assisting with the management of office supplies, purchasing, and building maintenance Serving as fixed asset custodian Supporting faculty with scholarship awards and student evaluations Assisting with events planning Other duties as assigned University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications	One and a half years (1.5) of post high school education with a minimum of 18 units of completed coursework. Two (2) years of work experience. Experience using Excel, Word, and SharePoint
Preferred Qualifications	Bachelor's degree Demonstrated customer service skills, in providing warmth, empathy, and responsiveness. Demonstrated experience working to improve processes to help serve students and faculty more effectively. Technical skills to manage electronic records, learn various university systems, and engage in extensive use of MS Office. Strong problem-solving skills. Strong written and oral communication skills. Experience with Banner, Argos, OnBase, Salesforce, and other university systems, processes, and policies. Experience in higher education Excellent attention to detail Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds. Work is performed during standard hours; Additional hours may be required to meet business needs or deadlines.
Hiring Range	$20.16 - 26.70 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement	University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.