Accounts Payable Analyst

Accounts Payable Analyst

Reports to: Accounts Payable and Accounts Receivable Manager

Supervises: None

Summary Statement: Detail-oriented and results-driven Accounts Payable Analyst with 3+ years of experience optimizing financial operations and vendor management. Skilled in analyzing invoice workflows, reconciling ledger discrepancies, and implementing process improvements to enhance payment accuracy and efficiency. Adept in ERP systems, data reporting tools, and cross-functional collaboration. Recognized for maintaining compliance with accounting standards while driving operational excellence in fast-paced environments.

Essential Job Functions

• Invoice Analysis & Processing Review and validate invoices for accuracy, completeness, and compliance with company policies.
• Data Reporting & Insight Generation Compile and analyze accounts payable data to identify trends, discrepancies, and areas for improvement.
• Vendor Relationship Management Communicate with vendors regarding payment status, discrepancies, and resolution of billing issues.
• Workflow Optimization Collaborate across departments to streamline AP processes and enhance operational efficiency.
• Reconciliation & Documentation Reconcile AP subledger with general ledger and maintain organized documentation for audits and reporting.
• Compliance Support Ensure adherence to internal controls, GAAP, and other regulatory requirements.
• System Utilization & Enhancement Work with ERP systems and automation tools to manage transactions and support system upgrades or transitions.
• Payment Scheduling & Monitoring Oversee payment schedules to ensure timely disbursements and manage exception handling.
• Ensure transactions comply with GAAP and internal controls.

Marginal Job Functions

• Support Travel & Expense Reimbursements Assist employees with submitting expense reports or resolving T&E reimbursement questions.
• Back-Up Vendor Communication Cover for AP Specialists during absences or high-volume periods in handling vendor inquiries.
• Assist with Special Audits Provide requested documentation and support for internal or external audits beyond routine requirements.
• Software Testing or Feedback Participate in testing new system features or offering feedback during ERP upgrades.
• Training & Mentorship Offer guidance to junior staff or new hires on AP processes and tools, when applicable.
• Perform other duties as assigned.

Skills, Knowledge, and Abilities

• Thorough understanding of invoice handling, payment scheduling, and vendor reconciliation
• Familiarity with GAAP and internal audit standards
• Experience with ERP platforms like SAP, Oracle, or NetSuite
• Ability to compile and interpret data to inform decision-making
• Extract trends and troubleshoot anomalies using Excel or reporting tools
• Insight into purchasing workflows and vendor management best practices
• Resolve payment issues and optimize workflows proactively
• Handle multiple deadlines while maintaining accuracy
• Work independently or on a team in fast-paced environments
• Must have strong communication and leadership skills.
• Must have a proven track record of process improvement.

Education and Work Experience

• A bachelor's degree in accounting, finance, or a related field is required.
• Proficiency in accounting software (eg, D365, Medius) and advanced Excel skills are required.

ISO 5.3 Organizational Roles, Responsibilities and Authorities

IFB employees have the responsibility and authority to ensure to produce first-quality products that meet customer requirements.

EEO Statement

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. IFB Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, and disability or genetics.