Program & Operations Manager Sr

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The School of Modern Languages (www.modlangs.gatech. edu) emphasizes interactive learning and interdisciplinary study of languages and cultures. We offer an innovative B.S. degree in Applied Languages and Intercultural Studies (ALIS) as well as joint bachelor degrees in Global Economics and Modern Languages (GEML) and International Affairs and Modern Languages (IAML). We also offer graduate programs: an M.S. in Global Media and Cultures (jointly with the School of Literature, Media and Communication) and an M.S. in Applied Languages and Intercultural Studies. The school is home to approximately 60 full-time and part-time faculty members. The Ivan Allen College of Liberal Arts is recognized nationally and internationally for teaching and research examining the human and social context of engineering, business, science, and technology.

Oversee large programs with a cross-functional nature, manage projects throughout their life-cycle, ensure accurate and timely reporting and budget requirements.
This position will interact on a consistent basis with: Faculty, staff, students and external stakeholders.
This position typically will advise and counsel: Faculty, staff, students and external stakeholders.
This position will supervise: Assigned staff

This is a limited term position that will end June 30, 2025. Execute the programmatic activities, coordinate outreach, communication, and activities of the Atlanta Global Studies Center (AGSC), manage budgets, will liaise the subawards with AGSC assistant director (at GSU) and AGSC leadership in a professionally efficient and effective manner.

Working title: Associate Director of the Atlanta Global Studies Center

Job Duty 1 - Serve as the program's main point of contact for internal stakeholders, faculty and students; serve as liaison to appropriate campus business units, working to resolve operational matters; Liaise with key points of contact within the center's ecosystem
Job Duty 2 - Develop and implement operating and administrative processes to manage day-to-day business operations consistent with Institute policies; define and communicate administrative staff duties; monitor performance and provide feedback. Manage HR functions for the team: hiring, immigration requirements, time keeping, goals and reviews.
Job Duty 3 - Implement and execute communications strategy to include center-wide tools such as Slack, websites, landing pages, Sharepoint, Teams, AWS, regularly scheduled meetings, etc.
Job Duty 4 - Ensure proper logistics, procedures, and support are in place for successful operation of programs; conduct administrative activities associated with program operations such as procurement, records maintenance, compliance, NDAs, meeting arrangements and minutes, and document preparation
Job Duty 5 - Collect, verify, analyze data and communicate results; Prepare various reports and data submissions, as necessary
Job Duty 6 - Develop and maintain relationships advisory boards and stakeholder groups; participate in strategic planning and ensure implementation of key objectives and milestones
Job Duty 7 - Manage preparation of financial-related reports and schedules; Coordinate unit budget preparation, monitor and prepare related reports
Job Duty 8 - Provide executive administrative management; manage activities to ensure a well-executed, highly complex schedule of daily activities; serve as primary scheduling contact with the campus and external community

Job Duty 9 - Manage events, symposia and conferences including evaluation/selection of venues and services, sponsor and volunteer relations, budgeting, logistics, and travel
Job Duty 10 - Perform other duties as assigned

1. Serve as the program's main point of contact for internal stakeholders, faculty and students; serve as liaison to appropriate campus business units, working to resolve operational matters; Liaise with key
points of contact within the center's ecosystem.
2. Develop and implement operating and administrative processes to manage day-to-day business operations consistent with Institute policies; define and communicate administrative staff duties; monitor
performance and provide feedback. Manage HR functions for the team: hiring, immigration requirements, time keeping, goals and reviews.
3. Implement and execute communications strategy to include center-wide tools such as Slack, websites, landing pages, Sharepoint, Teams, AWS, regularly scheduled meetings, etc.
4. Ensure proper logistics, procedures, and support are in place for successful operation of programs; conduct administrative activities associated with program operations such as procurement,
records maintenance, compliance, NDAs, meeting arrangements and minutes, and document preparation.
5. Collect, verify, analyze data and communicate results; Prepare various reports and data submissions, as necessary.
6. Develop and maintain relationships advisory boards and stakeholder groups; participate in strategic planning and ensure implementation of key objectives and milestones.
7. Manage preparation of financial-related reports and schedules; Coordinate unit budget preparation, monitor and prepare related reports.
8. Provide executive administrative management; manage activities to ensure a well-executed, highly complex schedule of daily activities; serve as primary scheduling contact with the campus and
external community.
9. Manage events, symposia and conferences including evaluation/selection of venues and services, sponsor and volunteer relations, budgeting, logistics, and travel.

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Required Experience
Six to eight years of job related experience

Bachelor's Degree or an equivalent combination of education and experience. Six to eight years of job related experience

• Master's degree or PhD relevant to international studies or equivalent experience
• Administrative experience, project coordination, and organizational ability
• Ability to work with faculty, staff, and students from a wide variety of disciplines, and with representatives from national and international institutions
• Experience with interdisciplinary programs in the context of a complex university
• Ability to assume responsibility and to work independently with minimal guidance
• Initiative and creativity in program development
• Strong written and verbal communication skills
• Strong computing skills in Microsoft Word, Excel, PowerPoint, and desktop publishing
• Website development and maintenance
• Experience with grant management
• Demonstrated expertise in budgeting, planning, communications, and customer service
• Working knowledge of contract administration
• Strong analytical, communication, negotiation, interpersonal skills, and conflict resolution

$60,846-$82,750

Please attach a cover letter, resume, and a list of three references.

SKILLS
Ability to proactively organize and prioritize multiple projects and consistently meet deadlines Ability to work independently and in a team environment Strong attention to detail Excellent verbal and written communication skills Strong proficiency in the MS Office Suite, Slack, SharePoint, Teams, AWS Experience with HR functions and supervision Experience with NDAs.

Applicants are encouraged to apply by August 15, 2025; however, this position will remain open until filled.

For more information about this posting, contact Juan Carlos Rodriguez, Associate Professor, Director of Atlanta Global Studies Center, juan.rodriguez@modlangs.gatech.edu

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

• Execute the programmatic activities, coordinate outreach, communication, and activities of the Atlanta Global Studies Center (AGSC), manage budgets, will liaise the subawards with AGSC assistant director (at GSU) and AGSC leadership in a professionally efficient and effective manner
• Provide administrative leadership and coordination of AGSCs outreach activities including representing director in their absence;
• Manage the activities of program faculty as they pertain to the research, teaching, and public engagement mission of the AGSC;
• Management and supervisory duties including hiring, training, delegating, with graduate and undergraduate assistants;
• Manage grant execution to comply with university and funding agency guidelines, deadlines, and regulations in coordination with AGSC assistant director at GSU;
• Manage the AGSCs grant budgets and accounts in collaboration with GSU and AGSC leadership, in compliance with university, state, and funding agency guidelines;
• Identify and execute potential external funding opportunities and prepare grant proposals in collaboration with director to further leverage AGSC activities;
• Collaborate and coordinate with AGSC stakeholders from across GT (CoC, CoE, CoS, CoD, IAC, Scheller) and with partnering institutions & represent AGSC;
• Coordinate seminars, workshops, and conferences;
• Develop and strengthen outreach programs (K-12 educators and students, business, media, and others);
• Oversee preparation of publications and reports;
• Manage website, communication, and outreach to promote AGSC and its activities
• Represent the AGSC in interactions with individual and institutional partners both within the AGSC and external to the university.

Successful candidate must be able to pass a position of trust + credit background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening