Assistant Project Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is currently seeking a dynamic individual for the role of Assistant Project Manager to provide reliable, timely, and professional support, and assist with day-to-day project management and move activities. The position entails working with a group of internal and external stakeholders at all levels of the organization. The successful candidate will require the necessary experience with minimal oversight to plan, prioritize, and organize a diverse workload.

Responsibilities will include all move related activity in the assigned region along with management of select projects such as restacks, VP Office relocations, AV improvements, FM/Engineering repairs and upgrades, interior fitouts, and minor renovations.

ESSENTIAL FUNCTIONS

• Proactively manage project related issues on account or assignment
• Be the single point of contact for all move management activities
• Plan and manage successful relocations and manage the majority of a project by self and/or supervise move and other necessary vendors to perform project assignments
• Ensure client satisfaction throughout the relocation management process
• Ensure all relocation management activities are performed in a manner consistent with documented processes and in accordance with the client's and JLL's policies and procedures
• Develop and implement relocation project plan, schedule and budget through collaboration with the facility, project and construction managers and ensure adherence
• Develop and maintain project schedule in client's preferred format
• Perform data input into required JLL and client systems to maintain occupancy information and ensure data accuracy
• Ensure compliance with all key performance indicators
• Receive and process client move requests
• Participate in planning meetings hosted by the client, Occupancy Planning and other key stakeholders
• Prepare/update project status reports, review invoices and ensure timely payment, update tracking reports and maintain files for due diligence and financials
• Procure and manage move labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor
• Incorporate "best practices" into relocation projects
• Initiate and manage meetings to review move schedules with move vendors and key stakeholders
• Manage supporting suppliers (technology, tele/data, furniture, etc.)
• Ensure all project initiation, execution and closeout documentation are complete
• Manage work order and small project management, including but not limited to furniture reconfigurations and space enhancements
• Determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.)
• Plan, schedule and implement relocations, providing the main client contact with scheduled dates, move instructions, and move orientations for large groups as required
• Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions and resolve post-move issues
• Initiate meetings to review move schedules with move vendors and key stakeholders
• Manage the post-move help desk, update the post-move database and manage the status of punch list items to resolution
• Plan and direct client file planning and mapping from source location to destination location.
• Develop scope, schedule and budget for assigned projects and adhere to client KPI's
• Identify and address areas of concern regarding potential risk surrounding project, project logistical issues, budget and scope
• Actively track each aspect of project performance against schedules and critical path
• Coordinate the activities of sub-contractors, general contractors and client vendors
• Ensure that all accounts receivables are maintained at a level not to exceed approved capital budgets
• Conduct and document all weekly meetings on assigned projects
• Demonstrate proficiency in the use and application of all Project Development Services technology as required for assigned projects
• Any other reasonable duties and responsibilities that may be assigned.

QUALIFICATIONS

• Ability to prepare and track budgets
• Understand client protocols and develop communication appropriate to the client environment
• Communicate actively during meetings and other project related speaking situations with a focus on delivering the project on time, on budget and meeting the clients expectations
• Manage written documentation and ensure that all deliverables are accurate and on schedule
• Project confidence and reinforce client trust in the skills and knowledge of the team
• Understanding of technical requirements for a relocation, construction, and renovation projects
• Familiarity with architectural drawings and furniture and space planning concepts a plus
• Able to adapt and prioritize, meeting deadlines, in a fast-paced team or independent environment
• Outstanding interpersonal and communication skills (verbal and written) with the ability to successfully communicate with clients, architects, contractors, client's representatives, and other vendors and team members
• Ability to be adaptable and be agile to client changes and requests.
• Travel estimated at approximately 10%-15%
• 3 - 4 years of facility, project or construction related experience in a Corporate Real Estate environment
• Background in project management, construction management, architecture or project strategy planning is desirable
• Bachelor's degree from an accredited institution
• Proficiency with Microsoft Office Suite/Google/Project Management Applications

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.