Office Manager

Bargaining unit consideration begins on 08/12/25 and ends on 08/20/25. Pay rate is $23.16 - $31.54. The schedule will be 40 hours per week, Monday - Friday.

The School of Statistics is seeking to fill an Office Manager position. The Office Manager supports the daily operations in the School of Statistics by providing general administrative support, office management oversight, and event support. Supervision of student workers may also be required.

Work Location: This is an in-person position with some hybrid flexibility. The current expectation is to work in the office three days per week, though this is subject to change based on the needs of the school. Work hours are Monday to Friday, 8:00 AM - 4:30 PM.

Appointment Details: This is a 100%-time, 12-month, continuous labor represented position, represented by AFSCME Clerical Unit 6.

Job Responsibilities:

Office Management and Administrative Support - 55%

• Serve as the primary point of contact for general inquiries from faculty, staff, students, and visitors at the front desk reception area; direct questions to appropriate resources when needed via in-person, phone call and email. Independently initiates inquiries and resolves problems as they arise.
• Manage and maintain office equipment (printers, copiers, scanner, etc.), including attendant service contracts
• Coordinate and oversee office space planning including facility maintenance, repairs and renovations
• Coordinate office space for new faculty and staff, including ordering computers, furniture, phones, and business cards; arrange for office space and equipment for visitors
• Maintain appearance of all common areas including, but not limited to, main office, Master's student lounge, mailroom/kitchen, graduate student kitchen, conference room, and library
• Maintain inventory of office supplies and equipment
• Beginning/end of semester administrative support including, but not limited to course evaluation process, collect textbooks, collect loaned equipment, collect keys, and other beginning/end of semester tasks
• Train and oversee student workers as required
• Provide administrative support for Faculty Promotion and Tenure cases
• Handle student J-1 visa applications
• Assist department Graduate Program Coordinator, Director and Administrator as required

Event and Communications Support - 30%

• Support Events and Communications Manager with planning, execution and wrap up of events
• Support Events and Communications Manager with school publications and other communications
• Manage logistics for faculty seminars during the academic year

Department Financial Preparer - 15%

• Serve as the primary source of information regarding fiscal policies for the Department of Statistics
• Initiate financial transactions and reconcile PCards
• Reconcile school PCards
• Serve as the school's Chrome River Navigator
• Serve as department contact for UMarket

Other duties as assigned according to departmental and collegiate needs.

**The employer reserves the right to change or assign other duties to this position**

Required Qualifications:

• High School Diploma/GED and four (4) years of experience in an administrative office setting, or a combination of experience and post-high school education/training to equal four or more years
• Demonstrated experience with customer service and dealing with customers of a variety of backgrounds
• Demonstrated organizational skills and attention to detail
• Ability to communicate, collaborate, and partner with and across diverse groups and communities
• Working ability to perform tasks involving prolonged sitting, standing, keyboarding, reading computer screen; and bending, or twisting, with occasional exertion of up to 30 pounds of force

Preferred Qualifications:

• Experience with Microsoft (Word, Excel, etc.) or Google Suite applications (Google Docs and Sheets, Google shared drives, etc.)Experience setting up meetings, reserving rooms, ordering supplies, catering
• General knowledge of financial transactions
• Experience managing components of a web/online/virtual conference (Set-up, hosting, recording)
• Experience with webpage maintenance
• Experience working with students, faculty and staff in a higher education setting
• Experience with University of Minnesota enterprise systems
• Familiarity with University of Minnesota policies and procedures

The School of Statistics is a leading center of statistical practice, education, and research. There are currently 14 full-time faculty members, 1 part-time faculty member, and 1 joint faculty member with Psychology. The School offers B.A., B.S., M.S., and Ph. D. degree programs, and has approximately 178 undergraduate majors, 144 minors, and approximately 105 graduate students including 48 Ph.D. students. Many of the school's faculty members are affiliated with the M.S. in Data Science degree program. The school also directs the Institute for Research on Statistics and its Applications (IRSA), which facilitates interdisciplinary research involving statistics, data science, and AI. The school is strongly committed to diversity and to providing a productive and supportive environment for all faculty, staff, and students. For more information, please visit the school's website.

About the College of Liberal Arts

Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual all-funds budget of $290 million.

CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.

Diversity, Equity, and Inclusion in CLA

Working in CLA

Pay Range: $23.16 - $31.54 per hour; depending on education/qualifications/experience

Time Appointment Category: 100% Appointment

Position Type: Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).