New

Administrative Assistant I

Vigor Works

$41,000.00 - $48,000.00 / yr

paid holidays, tuition reimbursement, 401(k)

United States, Washington, Vancouver

Aug 13, 2025

Description

Who We Are
Founded in 1995, Vigor Marine Group is an established, innovative and integrated partner with a national footprint in the marine maintenance and modernization, marine fabrication and marine services. Evolving over decades from a collection of the best-in-class companies with unique and complementary capabilities on the East and West coasts, our spirit of innovation and legacy of performance make Vigor Marine Group a preferred, full-service prime contractor in the defense and maritime sectors. Today we offer advanced services and complete solutions for the U.S. Navy, U.S. Army, Military Sealift Command, state ferry systems, the cruise industry, the commercial fishing industry and more.

With four shipyards for maintenance and modernization and one for fabrication, including the largest floating dry dock in the western hemisphere, our more than 2,000 dedicated employees across four states - from the Pacific Northwest to San Diego to Norfolk - personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation - through their living wage jobs supporting their local economies, and through the word-class maritime and industrial services they provide to further our defense readiness and national security.

Where We Are - Marine Fabrication
Vancouver, Washington is surrounded by forests, rivers, and mountains and is a top destination for outdoor lovers. It has a mild climate with four seasons. Its mild winters and warm summers make it an attractive city in the Pacific Northwest. Vancouver is more affordable city than its neighbors, Portland and Seattle and has no state income tax. It is a vibrant city full of restaurants, shops and parks, and is known for its walkability, historic charm and family friendly neighborhoods. Vancouver has garnered many awards including Livability's "Top 100 Best Places to Live in the US in 2025 and 2023" and Niche's 2025 rankings include Vancouver on several lists

SALARY RANGE: $41,000 - 48,000

POSITION SUMMARY:
The Administrative Assistant is responsible for serving as the first point of contact for guests and visitors to Vigor Marine Group and plays a key role in maintaining smooth office operations by providing administrative support to the leadership team. The ideal candidate will have excellent communication and multitasking skills, a positive attitude, and a strong attention to detail.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
(This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.)

Greet and welcome guests, clients and vendors in a friendly and professional manner.
Manage entry access, oversee visitor log, issue badges, and verify citizenship in accordance with security protocols.
Manage the front desk, maintain a clean and welcoming reception area.
Receive, sort, file, and disseminate incoming mail, package, and deliveries.
Produce information for the department by drafting correspondence, communication, reports and procedures for final review by others; provide general administrative and clerical support.
Support Executive Assistant with various day-to-day tasks, including but not limited to: scheduling meetings, calendar management, travel coordination, and expense reports.
Coordinate internal meetings, customer visits, and department events, including monthly All Hands meeting, by managing logistics such as catering, supplies, room setup and cleanup.
Order and maintain department supplies and ensure supply cabinets are stocked and organized.
Maintain and oversee new hire orientation schedules and procedures while supporting onboarding of new employees and subcontractors.
Act as a liaison with building management for maintenance and facility-related issues.
Act as a liaison with IT for computer-related and connectivity issues.

JOB SCOPE:
This job is performed within established procedures using a variety of computer applications and office equipment. This is the entry level position. The work consists of fairly standard procedures and tasks where basic analytical ability is required. The position follows established guidelines with limited authority to deviate. The incumbent typically receives more frequent supervisory direction. Decisions are typically limited to responding to narrow scope questions, conducting simple research into data readily found. The position reports to the Executive Assistant to the Vice President, Marine Fabrication.

SUPERVISORY RESPONSIBILITY: None

INTERPERSONAL CONTACTS:
The Administrative Assistant coordinates their efforts and interacts with a variety of employees, ranging from hourly craft to managers and executives. The communications are of a non-complex nature.

KNOWLEDGE SKILLS AND ABILITIES:

Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers.
Must have the analytical ability to research problem areas and special requests.
Must have ability to use PC and software applications such as MS Office Suite (Word, Excel, Outlook, PowerPoint) and data base programs.
Strong organizational and time management skills.
Ability to exercise sound judgment, work well independently, prioritize duties and follow through tasks to completion.
Knowledgeable of principles and techniques of modern office procedures, business letter writing, recordkeeping, bookkeeping and reporting processes.
Must be able to handle competing priorities and deadlines effectively and respond well to last minute, high priority, and time sensitive projects.
Must be willing to take initiative.
Possess the ability to quickly learn processes, procedures and applications utilized in performing the job responsibilities.
Ability to handle confidential information with discretion.
Knowledgeable of the proper usage of English, spelling, grammar and punctuation.

EDUCATION AND/OR EXPERIENCE:

High School Diploma or GED Certificate is required.
Associate's Degree in business or other related field is preferred.
Minimum of two (2) years of experience in a receptionist or administrative support role and demonstrated knowledge of office procedures and practices is required.

CERTIFICATES, LICENSES AND REGISTRATIONS: None required.

PHYSICAL DEMANDS:
Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. There may be times where the individual will be in production areas in yard and onboard ships. The incumbent must be able to walk to and from job sites. Also, the person may be required to work more than 8-hour shifts and weekend work. On occasions the incumbent may be required to lift up to 20 pounds. There may be the need to travel locally up to 10% of the time and/or out-of-town (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:
While in production areas, the individual will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CITIZENSHIP: Pursuant to a government contract, this specific position requires US citizenship.

Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:We seek the truth, and we speak the truth
Responsibility:We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love:We care about the people we work with, and the world we live in

At Vigor we offer a generous benefits package that includes:

Medical	RX	Dental	Vision	Life
AD&D	LTD	STD	EAP	Discretionary bonus
Tuition Reimbursement	FSA (Medical, Childcare, Transportation)	10 paid holidays	PTO	401(k)

Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor's Human Resources Department.

In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.