New

Senior Program Coordinator

Rutgers University

life insurance

United States, New Jersey, Newark

Aug 13, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Program Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	RBS I.D.E.A.
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator. Reporting to the Assistant Dean, the Sr. Program Coordinator is a leadership position responsible for helping to advance RBS Inclusion, Diversity, Equity, and Access ( IDEA) Office programs and initiatives at RBS. This position is responsible for and not limited to the following: Organizes, coordinates, implements, and monitors RBS IDEA programs, initiatives, and projects that fall under the RBS IDEA Office Assists in the recruiting, engagement, retention, academic success, and professional development of students from historically underrepresented and underserved backgrounds Administers the following programs: RBS NextUP, RBS PREP, RBS B-STAR, RBS C.E.O. Network, as well as future programs and initiatives within the purview of the RBS IDEA Office to be established Oversees the day-to-day operations of projects, planning, preparation, evaluation, communications, events, records, statistics, program reports, and documents Develops processes, evaluates program effectiveness and identifies and recruits additional program resources Oversees advertising and executes recruitment strategy to increase student engagement and involvement in RBS IDEA programs Develops and maintains a master schedule of all programs and activities Manages the daily operational procedures of the RBS IDEA Office, including student meetings, collecting and maintaining accurate records and student data for use in various departmental reports Runs, updates, and maintains RBS IDEA Office webpages Oversees the production of electronic and printed marketing materials Develops and maintains social media and software platforms to enhance communications with current students, prospective students, and internal/external stakeholders Must also be able to manage other duties as assigned throughout the year demonstrating the capability to synthesize new information and use it to create positive change
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates a deep knowledge and understanding of program design and execution, coordination, organization, facilitation, data collection, general research principles and practices, report analysis, writing, social media networking, and promotion/outreach Requires a minimum of three years of relevant experience in a program coordination or administrative function
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge of major academic and diversity issues with a demonstrated, clear understanding of the importance of a diverse and inclusive environment in a higher education setting Knowledge of EEO practices in a higher education Outstanding organizational, communication, interpersonal, and public speaking skills are necessary Ability to work well individually as well as on the team and represent the RBS IDEA Office, Rutgers Business School, and Rutgers University professionally and enthusiastically Requires a firm understanding of academic support services Must be self-motivated, detailed-oriented, and be able to interact effectively with diverse populations including students, high-level administrators, and business professionals Requires the ability to work cooperatively with others, manage multiple priorities and adhere to strict deadlines Requires a firm understanding of and experience working with issues related to under-represented minority groups, underserved K-12 school districts and services Experience in higher education
Preferred Qualifications	3 to 5 years of relevant experience preferably in higher education Demonstrated understanding of and experience with issues related to, working with under-represented minority groups, underserved school districts, first generation student needs, multicultural programs and services Exceptional oral and written communications and interpersonal skills Demonstrated ability to think and act strategically Strong knowledge of and commitment to advancing diversity and inclusion Objective thinker who handles confidential information in an impartial manner Demonstrates initiative and creative ability to build contacts/networks among internal and external constituencies Demonstrates a high degree of diplomacy, personal integrity, ethics and sound judgment Ability to work effectively with faculty staff and administrators Acquaintance with Rutgers academic policies and procedures Familiarity with best practices for student success and academic advising Familiarity with recruitment systems and the ability to stay current on diversity programs offered by the University and other professional organizations Extensive experience coordinating major programs and events, preferably in a higher education setting Extensive experience coordinating major programs and events, preferably in a higher education setting; event management, operations management, and student leadership expertise Special event management, operations management, and student leadership expertise Knowledge of survey tools such as Qualtrics and Google Forms, Rutgers RIAS and HCM systems, budgets and financial analysis in an academic setting Demonstrated knowledge of programming, advising, budget management, and training
Equipment Utilized	Computer literacy in Microsoft Office including Excel, PowerPoint, and Publisher are required Requires access and use of a laptop computer and printer Requires advanced use of survey tools such as Qualtrics and Google Forms
Physical Demands and Work Environment	Requires the ability to perform in a dynamic fast paced environment and communicate effectively with multiple constituencies, tactfully, and diplomatically Must manage sensitive personal information with discretion and good judgment May require travel between campuses for university business Ability and willingness to travel to off-campus events, and businesses in the NY/NJ metro area This position will often require evening and weekend hours Weekly travel between campuses is expected Must be able to lift 50lbs or less
Special Conditions

Posting Details

Posting Number	25ST1658
Posting Open Date	08/13/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement