Manager, Executive Administration

Manager, Executive Administration

Location: Hybrid - Birmingham, Michigan, USA

Compensation: $78,500.00 - $98,000.00 (Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience.

Employment Type: Full-Time

Benefits Offered: Vision, Medical, Life, Dental, 401K

Summary

OneStream Software is looking for a Manager of Executive Administration to join our Administration team. In this role, the Manager, Executive Administration, is responsible for overseeing the executive support function, ensuring seamless operations for the executive. This role involves managing a team of Executive Assistants and Administrative Assistants, providing administrative support, coordinating executive communications, and handling confidential and strategic information. The Manager will act as a key liaison between the executive assistant team and internal/external stakeholders.

Primary Duties and Responsibilities

• Manage, mentor and guide a team of Executive Administrative Assistants/Administrative Assistants to provide exceptional administrative support to the executive leadership team.
• Decision making on hiring, budgeting, setting objectives and shaping policies, alongside cross functional partners
• Establish standards and best practices for executive support, ensuring the team operates efficiently and professionally.
• Establish performance standards, goals and metrics for the broader teams' long-term objectives. Driving execution for the team's initiatives that fit into the overall company plans.
• Develop and implement systems and processes to improve the efficiency of executive assistant operation.
• Draft, proofread, and edit executive communications, including emails, reports, and presentations.
• Manage budgets, invoices, and expenses for the executive assistant team, ensuring accurate reporting and adherence to financial guidelines.
• Oversee the scheduling and coordination of executive calendars, meetings, and events to optimize time and priorities.
• Manage complex travel arrangements, including international and domestic flights, accommodations, and logistics for identified executives.
• Assist with timely expense reporting for identified executives.
• Organize and execute events, meetings, and conferences, including logistics, agenda preparation, and follow-up.
• Lead and coordinate special projects on behalf of the identified executives, ensuring deadlines and objectives are met. Track project progress, provide status updates, and anticipate potential challenges or roadblocks.
• Serve as a liaison between executives and key stakeholders, including cross-functional partners, board members, clients, and vendors.

Required Education and Experience

• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience)
• 5-10 years of experience in executive administration or executive support, with at least 2 years in a supervisory or leadership role.
• Experience working with C-suite executives or high-level stakeholders in a fast-paced environment
• Experience in a public corporate environment, preferably global.

Knowledge, Skills, and Abilities

• Familiarity with project management tools and techniques.
• Exceptional organizational and multitasking skills with a high attention to detail.
• Strong written and verbal communication skills, including the ability to draft professional correspondence.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Outlook, Google Calendar).
• Strong problem-solving skills and the ability to anticipate needs and provide solutions proactively.
• Excellent interpersonal skills and the ability to build strong relationships with team members, stakeholders, and external partners.

Supervisory Responsibilities

• This role will oversee ~10 team members.

Travel

• Travel Requirement: up to 15% Travel may be required for this position.

Who We Are

OneStream is how today's Finance teams can go beyond just reporting on the past and Take Finance Further by steering the business to the future. It's the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit www.onestream.com.

Why Join The OneStream Team

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry-specific)
• Strong culture and camaraderie
• Multiple training opportunities

Benefits at OneStream
OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short & Long Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

All candidates must be legally authorized to work for any company in the country where this position is located without sponsorship.

OneStream is an Equal Opportunity Employer.

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