Quality Systems Admin

The construction of fairlife's manufacturing facility in Webster, NY is underway. This state-of-the-art, 750k sq ft, greenfield plant is expected to be operational in late 2025 and will lay the foundation for fairlife's next phase of growth as the leading dairy nutrition provider. While coupling the industry's latest technologies and fairlife's operational excellence to build this world-class facility, fairlife plans to hire 250 new employees and bring in approximately 5 million lbs. of milk a day, with room to grow over the coming years.

job purpose:

The Quality Compliance Admin provides key support for the Quality Assurance Department and is responsible for the generating and reviewing of daily manufacturing reports to ensure document completion and accuracy of data. Additionally assists the Quality Systems Manager in the daily work requirements, including regulatory compliance, document and records review, and audit program upkeep.

responsibilities:

• Primary responsibility is to ensure accuracy and completion of regulatory records. Review of documentation could include but not limited to production worksheets, batch reports, processing charts, and associated processing and packaging logs with immediate escalation and follow up on any identified gaps or non-conformities.
• Support internal and external site audit program including any regulatory inspections as needed. Conduct internal inspections with a cross-functional audit team.
• Review for accuracy and completion of all CIP records, checklists, and titration records. Monitor sanitation programs for effectiveness through document review and perform any needed tracking associated with these records. Effectively communicate any nonconformances found to site leadership.
• Responsible for maintaining all results and reports in a confidential manner in accordance with the Company Letter of Confidentiality. Responsible for managing the record retention program for all required process documentation.
• Identify and address any potential food safety/compliance/regulatory issues. This could be the result of documentation issues, laboratory testing results out of specification, processing parameters not achieved, personal observations, employee feedback, etc.
• Communicate with production operators to ensure regulatory records are completed properly, as needed.
• Provide input and support for quality documents, processes and procedures. Ensure all procedures, work aids, forms, etc. are current and document controlled.
• Assist with new hire orientation and provide necessary training for plant personnel on quality management systems as needed.
• Assist with quality investigations as needed.
• Follow all safety, work policies, and Good Manufacturing Practices (GMP) rules.

skills/qualifications required:

• A college degree is preferred or equivalent experience in a manufacturing facility.
• Certification in Better Process Control School, HACCP and PCQI (will provide training if needed).
• Strong analytical and problem-solving skills with a strong focus on details and accuracy of any required paperwork.
• Ability to work independently with professional demeanor.
• Effectively able to communicate both verbal and written with various cross-functional teams.
• Intermediate computer skills (Word, Excel, Outlook, WMS)
• Self-starter and self-motivated with the ability to complete work assignments based on broad directions with minimum supervision.
• Knowledge of materials management techniques

working conditions and physical requirements:

• 40-45 hours/sitting/standing/walking/lifting.
• Ability to lift up to 50 lbs. Assist can be provided.

food safety responsibilities:

• Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.
• Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
• Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
• Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.
• In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.

position location:Webster, NY

reports to: Quality Systems Manager

travel requirements: <10%

exempt/nonexempt: Nonexempt