Staff Accountant, Texas McCombs

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Aug 19, 2025
Job Posting Title: Staff Accountant, Texas McCombs ---- Hiring Department: Red McCombs School of Business ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu Purpose The Staff Accountant plays a vital role in supporting the financial operations of the McCombs School of Business Foundation (MSBF), a 501(c)(3) supporting organization of the McCombs School of Business, which is affiliated with the University of Texas at Austin. This position supports both the Foundation and Texas Executive Education (TEE) through accurate financial transaction processing, reconciliation, reporting, and compliance. The role requires an individual who is detail-oriented, proactive, and able to manage multiple responsibilities while maintaining a strong commitment to accuracy and customer service and partnership. The ideal candidate thrives in a matrixed environment, communicates effectively, and enjoys improving financial processes. Responsibilities Financial Transaction Processing and Oversight Manage accounting functions for MSBF and TEE, including vendor payments, customer deposits, instructor payments, payroll-related tasks, and other disbursements. Track program-level financial activity to ensure timely and accurate processing of payments, revenue, and contracts. Review and verify supporting documentation for all expenses, ensuring compliance with Foundation policies and proper coding. Enter and maintain financial records in QuickBooks and reconcile to university systems and bank accounts. Financial Reporting, Analysis, and Reconciliation Prepare routine and ad hoc financial reports for internal leadership, external partners, and auditors. Monitor financial activity for accuracy; resolve errors and discrepancies. Reconcile general ledger accounts and perform month-end and year-end closing procedures. Assist in preparation for the annual audit and with financial schedules for the Foundation's annual report. Gift and Donation Processing Process and track gifts and donations to the Foundation; maintain accurate donor records. Prepare and distribute donor acknowledgement letters in coordination with development staff. Communication and Stakeholder Coordination Coordinate with TEE program directors, coordinators, and administrative staff regarding contracts, purchasing, travel, and entertainment expenses. Maintain regular communication with the Financial Officer to provide updates, escalate issues, and confirm priorities. Record-Keeping and Project Support Oversee MSBF financial and administrative records, supporting fully electronic files using SharePoint and shared drive. Participate in special projects related to financial systems, reporting enhancements, or process improvements. Other Duties as Assigned Support general business operations of MSBF and TEE as needed, particularly during periods of high volume or strategic initiatives. May engage with MSB Foundation Board of Trustees members and meetings. Required Qualifications Bachelor's degree in accounting, finance, or a related field. Minimum of 2 years of professional accounting experience. Demonstrated proficiency with: QuickBooks Microsoft Office Suite (particularly Excel) SharePoint (for program budgeting/monitoring and document management) Online banking systems, including account transactions and remote deposit capture tools Strong working knowledge of accounting principles, financial documentation, and reporting standards. Excellent organizational skills, attention to detail, and ability to work independently. Strong communication and interpersonal skills for working with internal and external partners. Preferred Qualifications Experience in nonprofit, higher education, or foundation accounting. Experience supporting financial audits and compliance processes. Accounting certification such as CPA, CGFM, or similar is a plus, but not required. Salary Range $55,000 - $60,000 + depending on qualifications. Working Conditions Standard office environment with in-person work expectations, potential hybrid work arrangement after on-boarding period. Ability to work at a computer for extended periods. Occasional evening or weekend work during peak periods or special projects. This is an Austin, TX-based position Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.