Executive Assistant

Taxable Entity

ALUTIIQ INTEGRATION & REPAIR LLC

Job Title

Executive Assistant

Location

CA Mountain View - Mountain View, CA 94043 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$49.26 Hourly

Education

High School Diploma or GED

Travel

None

Security Clearance Required:
None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Alutiiq Integration & Repair, LLC a subsidiary of Alutiiq, LLC has opportunities for Executive Assistant. This position will provide executive level administrative supporttoCode DT, NASA Research Park (NRP), by providing administrative functions with a high level of professionalism. This may include interpreting administrative policies; independently performing administrative functions that serve several divisional requirements. Ensure that the clerical and administrative portions of the Division's work are accomplished effectively in accordance with established procedures.

• Answer phones, take messages and provide assistance to partners as needed.
• Support visitors, request visitor badges and escort visitors as needed.
• Schedule and support NRP meetings
• Design, reproduce, prepare NRP documents, charts, spreadsheets, tracking documents, presentations, handouts and pamphlets as directed.
• Coordinate and maintain NRP partner's mailboxes and key system.
• Prepare, sort and distribute mail; assemble mailings (packaging and labeling); processing documents and packages for mailing.
• Create and manage service requests (IT, building, etc.)
• Develop and maintain distribution lists, rosters and phone/location lists.
• Develop and maintain office calendars
• Develop and maintain a listing of open NRP leases; provide status to customers as directed.
• Develop and finalize official NASA correspondence
• Manage office supplies; prepare order forms to maintain stock.
• Serve as POC for Code DT MWR funds, track and report as requested.
• Create, manage and upload all NRP Leases, including collecting approvals, mailings and updating status logs.
• Provide event and conference support (bookings, notices, logistics, announcements, and coordination).

Payrate: $49.26 Hourly

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Pursuant to the Government Contract, you must be a U.S. Citizen.
• High school diploma required, associate's degree preferred, together with three years (3) of relevant administrative experience.
• Clearance Level: Public Trust
• Skill in advising and instructing subordinate or related external organizational entities concerning the required reporting and general clerical and administrative procedures of the Office, is required.
• Skill in using a variety of office automation software programs such as email, word processing, spreadsheet, and slide presentation (MS Office Suite).
• Knowledge of grammar, spelling, punctuation, and required formats, is required.
• Familiar with engineering and scientific terminology and capable of typing technical data.

Desired Qualifications:

• Bachelor's degree
• Knowledge of the substantive programs and policies of the organization is preferred.

Afognak Native Corporation and Afognak's direct and indirect subsidiaries, partnerships, joint ventures and affiliates to include Alutiiq, LLC; Afognak Commercial Group, LLC; Alutiiq Professional Consulting, LLC; and each of their respective domestic and foreign, direct and indirect subsidiaries, partnerships, joint ventures and affiliates are equal opportunity employers that do not discriminate on the basis of actual or perceived race, color, religion, national origin, citizenship status, age, sex (including pregnancy, childbirth, related medical conditions and lactation), sexual orientation, protected veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state or local laws (collectively, "Protected Status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.