Administrative Services Coordinator

The UI Center for the Book is an innovative arts and research program dedicated to the past, present, and future of the book. The Center pursues a distinctive mission, integrating practice in the art of the book with a study of the book in society. We offer curricula in the arts of printing, binding, papermaking, and calligraphy, in the history and culture of books as a field of study, and in the expressive power of the book form.

This temporary nine-month position, starting early September with a flexible start date, is responsible for providing administrative services and support to the department. Including coordination of departmental website accessibility compliance; assisting with departmental special event organization; initiating supply purchase requests; providing data and editing for departmental review; attend department meetings and create notes and draft documents for admin consideration.

Job Duties:

* Support the daily operations of the UI Center for the Book.

* Coordinate the departmental web accessibility compliance.

* Assist with maintaining communications databases and departmental website.

* Create basic editorial, social media, multimedia, or other content.

* Accurately research, organize, and interpret information.

* Help review other's work for quality and accuracy.

* Help manage logistics and communications for special events.

* Initiate supply purchases and track inventories.

* Monitor accounts and expenditures, create reports as requested.

* Gather and provide information for departmental review.

* Support the collection and reporting of outreach-related data.

* Create content for digital and print channels, including newsletters, social media, and reports.

* Draft materials such as event summaries, meeting minutes, and promotional content.

* Serve as a contact for the department by providing information and responding to inquiries. Gather and provide information using available resources.

* Build and maintain positive relationships with faculty, staff, students, and external partners.

* Other duties as assigned.

Required Qualifications:

* Bachelor's degree or an equivalent combination of education and experience.

* 1 year of relevant experience in office administration, communications, or website maintenance, preferably in an educational setting.

* Strong verbal and written communication skills.

* Demonstrated time management and organizational skills; detail-oriented; ability to coordinate, track, and prioritize multiple projects or tasks simultaneously and meet deadlines.

* Ability to work flexible hours, including occasional evenings and weekends, when needed.

* Demonstrated experience working effectively in a welcoming and respectful workplace environment.

Work Schedule:

* Approximately 20 hours a week.

* Flexible within the week