Position: Assistant, Venue Programming
Department: Venue Operations
Reporting Relationship: Reports to the Director of Live Events & Venue Programming
Status: Full-Time (Non-Exempt)
Position Summary
The Assistant, Venue Programming will be responsible for supporting the programming and event booking arm Tepper Sports & Entertainment. This position will report to the Director of Live Events & Venue Programming.
Primary Responsibilities
- Assist the Venue Programming team in administrating the master calendar for Tepper Sports & Entertainment properties
- Assist internal departments with booking events on the master calendar, including but not limited to Human Resources trainings, vendor trainings, entertainment rehearsals, maintenance work, tours, and birthday parties
- Assist with the collection, submittal, and tracking of invoices for live, private, and internal events at TSE properties
- Have an overall understanding and knowledge of space usage within TSE properties and collaborate with various departments to secure and program spaces as needed
- Create, update, and disperse various event calendars, including but not limited to the ticketed events calendar, vendor calendar, and road closure schedule
- Assist with overseeing the signage plan for TSE properties, including interfacing with vendors and Marketing department
- Interface with the various stadium software providers and ensure subscriptions are kept up to date, including but not limited to Momentus Elite, Social Tables, and AutoCAD
- Assist Venue Programming and Marketing departments with updating the Bank of America Stadium website, including but not limited to the Event Calendar and event landing pages
- Collaborate with Venue Programming and Marketing departments on creating and ordering client and artist gifts for live and private events
- Assist the Director of Live Events & Venue Programming with the execution of event RFP's and contracts
- Attend weekly Event Operations meetings, BEO meetings, vendor meetings, and other meetings as assigned
- Special projects as assigned by the Director of Live Events & Venue Programming
- Actively participate in executing private, internal and major events as needed
- Additional related duties as assigned
Minimum Qualifications
- Bachelor's degree required
- Minimum of 2 years of full-time stadium operations and/or event booking experience
- Must have a valid US Driver's license
- Must pass pre-employment screenings
- Must be able to work flexible, non-traditional hours including nights, weekends, and holidays as needed
Skills for Success
- Must possess strong customer service skills
- Strong work ethic and attention to detail
- Strong verbal and written communication skills
- Works well within a collaborative, team-driven, and goal-based environment
- Works well under pressure while maintaining a positive attitude
- Must maintain complete confidentiality of privileged, and/or sensitive information
- Ability to prioritize workload to manage time and tasks while ensuring prompt responses and on-time delivery
- Must be a team player, reliable, and dependable
Physical Requirements
- Ability to meet physical demands of the job which include lifting (up to 30 lbs), standing, stooping, and walking for an extended period of time
- Standing for extended periods of time
- Sitting and working at desk on a computer
- Walking through the stadium which may include stairs
- Ability to work in outdoor stadium environments which may include inclement weather
Work Environment
This position operates in a professional office environment and outside in a stadium facility. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc. This position works a minimum of 40 hours per week.
Tepper Sports & Entertainment is an equal opportunity at-will employer and do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin.
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