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Description
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Under the direction of the assigned manager, perform a variety of complex and technical administrative and research duties in support of a District operation.
DISTINGUISHING CHARACTERISTICS:
This is the advanced journey level class in the Administration Assistant series. Positions at this level are distinguished from other classes within the series by the performance of technical responsibilities and level of complexity of duties assigned. Provide administrative support to a District unit or function with very broad scope and accountability. This class is distinguished from Administrative Assistant I and Administrative Assistant II by reporting to senior level administrators and/or being assigned to highly accountable activities working directly for a dean. Incumbents participate in the overall administration of the assigned department and work directly with the department budget and financial planning activities. Employees at this level are required to be thoroughly knowledgeable in all policies and procedures related to the assigned area of responsibility. They are depended upon to use independent judgment and discretion in regard to their area of expertise.
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Responsibilities and Duties
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ESSENTIAL FUNCTIONS:
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Perform a variety of complex, technical, and responsible administrative activities in support of a District operation or function. -
Research, compile and analyze a variety of information and data related to responsibilities; tabulate statistical data; prepare comprehensive analytical reports including charts and graphics; make mathematical and statistical calculations. Produce high quality and professional reports. -
Perform complex word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques. -
Attend and participate in a variety of professional meetings; prepare agendas and minutes as necessary; research and compile information to assist and support. -
Serve as a liaison between assigned District unit or Committee and management, faculty, students, other academic departments, and the public; provide orientation and ongoing information as necessary. -
Assist in preparation, development, and maintenance of the unit budget; analyze and summarize budget expenditures. -
Assist in developing, facilitating, and implementing a variety of District initiatives and programs. -
Process and monitor financial transactions. -
Participate in the development and implementation of operational, administrative, and program, policies and procedures. -
Prepare a variety of correspondence, letters, memos, and surveys. Prepare and disseminate information and materials. -
Lead, schedule and direct students and lower-level staff. -
Develop materials for presentations; may participate in presentations. -
Develop and maintain databases for unit activities; coordinate with Information Services regarding computer requirements of the unit; develop and maintain unit web pages. -
Coordinate complex events and activities; oversee planning, preparation, arrangements, operation, staffing and evaluation. -
Perform related duties and responsibilities as assigned.
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Qualifications
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Knowledge of:
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Basic principles and practices of public administration including planning, organization, directing, and control. -
Research and report writing methods. -
Mathematics and statistical analysis practices. -
Principles and practices of gathering data, analysis, and presentation. -
Office procedures, methods and equipment including computer processes, word processing software, spreadsheets, presentation software; database software. -
Principles of business letter writing and basic report preparation. -
Principles and practices of filing and record keeping. -
Proper language usage, spelling, grammar, and punctuation. -
Pertinent Federal, State and local codes, laws and regulations.
Ability to:
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Independently prepare correspondence and memoranda. -
Organize and schedule work to maximize efficiency. -
Work independently without supervision. -
Exercise independent judgment and discretion. -
Maintain a calendar of activities and schedule meetings appropriately. -
Operate office equipment and machines including computers, scanners, copiers, and fax machines. -
Respond to requests and inquiries from students, faculty, and staff. -
Work with sensitive and confidential information and issues using tact and discretion. -
Lead and direct students and lower-level staff. -
Maintain a variety of manual and computerized files and records. -
Communicate clearly and concisely, both orally and in writing. -
Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work. -
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.
EDUCATION AND EXPERIENCE:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Education:
High school diploma or equivalent.
Experience:
Four years' experience of progressively responsible administrative support.
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Supplemental Information
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WORKING CONDITIONS:
Consistent with its obligations under the law, the San Joaquin Delta College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Physical Demands:
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Regularly perform desk-based computer tasks. -
Frequently sitting. -
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 30 pounds. -
Rarely twist/bend/stoop/squat, kneel/crawl.
Work Environment:
Office Environment. A workplace featuring typical office amenities, including computers, telephones, and office furniture, in a controlled indoor setting.
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San Joaquin Delta College
$5,854.00 - $7,195.00 Monthly
medical insurance, dental insurance, life insurance, vision insurance, vacation time, sick time
Sep 10, 2025