Executive Admin Assistant II

City/State

Work Shift

Overview:

Administrative Assistant II to Executives

Sentara Obici Hospital is seeking a highly organized and professional Executive Administrative Assistant to provide executive-level support to our hospital leadership team. This role is ideal for a detail-oriented, proactive individual who thrives in a fast-paced healthcare environment and is passionate about supporting our mission to improve health every day.

Position Overview:

The Executive Administrative Assistant will provide comprehensive administrative support to executives, ensuring efficient operations and effective communication across the hospital. This position requires discretion, excellent judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism.

Responsibilities:

* Manage the VPs complex calendars, including scheduling meetings, appointments, and travel arrangements.

* Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism.

* Screen and prioritize incoming communications (phone calls, mail, etc.) and proactively resolve inquiries where appropriate.

* Coordinate and manage logistics for meetings and events, including catering, AV setup, and material preparation.

* Anticipate the VPs' needs and proactively address them, ensuring a smooth and efficient workflow.

* Maintain confidential information with utmost discretion.

* Develop and maintain effective working relationships with internal and external stakeholders, including physicians, board members, and community leaders.

* Manage expenses and process invoices.

* Handle special projects and assignments as requested.

Qualifications:

* Bachelor's degree preferred, but equivalent experience will be considered.

* Minimum of 5 years of experience as an Administrative Assistant supporting C-suite executives, preferably in a healthcare setting.

* Demonstrated ability to handle confidential information with discretion and professionalism.

* Excellent written and verbal communication skills.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Strong organizational skills, attention to detail, and ability to prioritize tasks effectively.

* Proven ability to anticipate needs and proactively solve problems.

* Experience with travel arrangements and expense reporting.

* Ability to work independently and as part of a team.

* Flexibility and adaptability are essential, including occasional evening and weekend work.

* Experience with event planning and catering is highly desired.

* A genuine commitment to providing exceptional service and creating a positive experience for others.

Why Join Sentara?

• Be part of a leading healthcare system recognized for excellence and innovation

• Work in a collaborative environment with opportunities for professional growth

• Competitive compensation and comprehensive benefits package

• Make a direct impact by supporting leaders who shape patient care and hospital operations

Apply today to join Sentara Obici Hospital and play a key role in supporting our mission and leadership team.

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Sentara Obici Hospital, a 175-bed state-of-the-art facility, is located on Godwin Boulevard in Suffolk, VA. Our full-service hospital continues a legacy of providing residents of Western Tidewater with high-quality, patient-centered care. As a recognized accredited Primary Stroke Center, and Magnet hospital for nursing excellence, the hospital specializes in orthopedic and spine, heart and vascular, advanced imaging, gynecological and comprehensive breast services, behavioral health, maternity, weight loss surgery, and a heartburn treatment center.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission "to improve health every day," this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.