Payroll Specialist

Primary Duties

• Reviews accuracy of change of status forms and records information into payroll system.
• Processes all changes to payroll including department changes, salary changes, new hires, terminations, leaves of absence, garnishments, etc. in an accurate and timely manner.
• Reviews timesheets for accuracy, approvals and compliance with Agency policy; calculates hours worked, records sick and vacation time and inputs data into UKG payroll system according to payroll schedule.
• Computes pay according to Agency policy and payroll regulations.
• Develops and maintains effective working relationships with the Human Resources department and payroll service to ensure accurate and timely payroll processing.
• Ensures all payroll-related remittances are complete, such as taxes, 403(b) contributions, etc.; reconciles Agency employee medical insurance.
• Calculates, prepares and files necessary payroll taxes and forms.
• Reviews and approves payroll deductions.
• Interprets Agency's policies and government regulations affecting payroll procedures.
• Prepares government reports and tax filings as necessary.
• Reviews payroll to ensure accuracy and compliance with regulations; identifies and corrects errors; issues payroll checks.
• Establishes and maintains accurate employee pay, time and tax records and supporting documentation
• Maintains and administers electronic database for payroll and processing of paychecks.
• Calculates and prepares manual payroll checks as needed.
• Calculates and prepares garnishments according to court provisions.
• Prepares summary report used for journal entries and coding of insurance and other related invoices.
• Calculates workers' compensation insurance premiums for processing.
• Verifies and distributes paychecks.
• Acts as primary contact for all personnel regarding payroll information.
• Gathers payroll data and prepares and presents month-end, year-end and various reports as requested.
• Collaborates with Accounting Manager to develop, establish and monitor payroll controls.
• Develops and maintains skills through seminars, workshops, or other forms of training/education related to accounting.
• Attends and participates in staff meetings and other Agency meetings.

Position Requirements

• Minimum two years of payroll processing experience.
• Accounting-related courses required for an undergraduate degree in accounting or a related area.
• A working knowledge of implementation and maintenance of payroll and related accounting and record-keeping systems.
• Working knowledge of payroll issues such as wage and hour laws, IRS regulations and other legal tax rules.
• Accurate math skills.
• Ability to calculate accurately and efficiently, including ten-key skills by touch.
• The ability present ideas, information, and viewpoints clearly, both verbally and in writing.
• Personal computer skills including word processing, spreadsheet, and payroll software (UKG preferred).
• The analytical skills, experience and good judgment to make decisions.
• A commitment to team objectives and Didi Hirsch philosophies.
• Ability to adapt to changing needs by acquiring new skills and knowledge.

A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.

Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access.

Excellence: We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.

Diversity & Inclusion: We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging.

Equity: We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society.

Well Being: We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.

Advocacy: We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all.

Community Engagement: We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.

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