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Alumni and Donor Relations Specialist

University of the Pacific

United States, California, Sacramento

3200 5th Avenue (Show on map)

Sep 19, 2025

Posting Details

Position Information

Job Title	Alumni and Donor Relations Specialist
Union Level
Department	Health Sciences Administration
Campus	Sacramento
Posting Number	201304168P
Full or Part Time	Full Time
Number of Months	12
Work Schedule
Position End Date
Open Date	09/18/2025
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship	This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose	In working with the Sr. Assistant Dean of Advancement at the School of Health Sciences, the Alumni and Donor Relations Specialist is responsible for assisting in promoting engagement and philanthropy to support the SHS across four campuses (Sacramento, Stockton, San Francisco and Online) and with ten (10) departments of the SHS, as well as with colleagues across Pacific. This position works with alumni, students, donors, volunteers, and the campus community. The goal is to increase engagement of alumni and donors as well as to increase philanthropic support towards the SHS / Pacific.
Essential Functions	Annual giving and stewardship of donors: Assists in annual giving efforts for the School (Leads Pacific Gives, direct mail, email, crowdfunding, student callers, texting, matching gifts, student philanthropy, calendar year-end giving, etc.) Identify, recruit, train and manage volunteers who support fundraising efforts. Show impact of gifts and by working with multiple faculty chairs, selecting and spending of the funds chosen. Educate the faculty chairs on choosing the selected funds to drive giving. Works with marketing to create story of giving impact. Manage the impact of gifts to assist with messaging the following year. Manages the stewardship process of annual gifts through letters/cards/videos/etc. Volunteer Management Partners with SHS departments to identify, recruit, train and manage alumni volunteers for various initiatives such as alumni boards, as well as committees within the boards such as alumni of the year. Manage alumni board budgets in departments where they exist. Educates other programs on how to begin alumni engagement programs and boards. Managing the scholarships process: Advises the business finance / ops dept. at SHS, the financial aid officers at the three campuses, and the SHS department scholarship leads to: Guide the application/selection/announcing/thank you note process; Ensure scholarships are credited to student accounts; Stewarding of donors of scholarships; Recording of recipients in Raiser's Edge, etc. Event Planning & Execution Plan and execute a variety of alumni events, both in-person and virtual, such as reunions, networking events, seminars, volunteer committees, special recognition ceremonies, etc. Facilitates collaboration with the Social Media Manager in generating/sending the invitation, promoting the events through social media, sending event reminders, and post event follow up through thank you emails, surveys, sharing pictures, etc. Evaluate event success and gather feedback for continuous improvement. Implement strategic improvements to generate greater participation and involvement. Ensure events are executed within allotted budget and deadlines are met. Partnerships & Collaboration Engage with the University's Development / Alumni Relations team, as well as events team, to ensure alignment with university-wide alumni relations strategies and best practices. Attend and actively participate in Development and Alumni Relations Division-wide meetings and trainings. Data Management & Reporting Track, assess and report alumni and donor engagement, including communication strategies (e-newsletters, social media, website updates, texting, emails, direct mail), events, donations and volunteer opportunities through the CRM database. Maintain CRM database with information on students in leadership volunteer roles. Analyze reports to show data in engagement and philanthropy figures / trends. Works to ensure accurate and up-to-date alumni and donor contact information is updated in the CRM database. Collaborates with programs on how best to get accurate information, whether it is through surveys or other means. Manages the alumni data list for communications: works with the data scientist colleagues as needed, keeping the information secure and confidential to only parties who need to view. Work Environment / Work Week / Travel Evenings and weekend are required periodically to accommodate business needs / events. Occasional travel both local and overnight. Valid driver's license required Performs other duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff
Minimum Qualifications	Bachelor's Degree or equivalent experience. Bachelor's degree or two years of full-time experience in the same or similar position is equal to one (1) year of completed post high school education coursework. Two (2) years of experience working in an office setting. Intermediate experience using computer software programs, including MS Office Suite and CRM database programs.
Preferred Qualifications	Demonstrated knowledge of event planning and coordination. Experience in annual giving and / or alumni relations or similar skills from an equivalent role. Ability to develop and monitor budgets and schedules. Meticulous attention to detail and outstanding organization and time-management skills. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hiring Range	$68,640 - 73,408 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement	University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.