Executive Administrative/Personal Assistant

Allied National Services
DOE
United States, Minnesota, Brooklyn Park
Oct 17, 2025
Job Title: Executive Administrative & Personal Assistant Location: Allied National Services - Corporate Office Schedule: Full-Time \| Monday - Friday \| 9:00 AM - 5:30 PM (subject to change) Employment Type: Non-Exempt Overview: Allied National Services is seeking a highly organized, proactive, and dependable Executive Administrative & Personal Assistant to support our senior leadership team. This dual-role position requires a professional who excels in both corporate administrative functions and personal assistant duties, helping executives stay focused, organized, and productive in a fast-paced, high-growth environment. The ideal candidate is a self-starter with excellent communication skills, sound judgment, and the ability to manage multiple priorities with discretion and efficiency. Key Responsibilities: Executive & Administrative Support: Provide comprehensive administrative support to Directors and upper management Manage calendars, schedule meetings, and coordinate appointments and travel arrangements Prepare, edit, and format reports, presentations, and correspondence Assist in organizing executive-level meetings, including agenda preparation, note-taking, and follow-up Maintain digital and physical filing systems in accordance with legal and company requirements Prepare data reports and scorecards using Excel and internal systems Support cross-functional teams on special projects, events, and company initiatives Respond to phone calls, emails, and mail inquiries in a timely and professional manner Handle sensitive company information with the highest level of confidentiality Personal Assistant Duties: Assist executives with occasional personal tasks, appointments, and errands as needed Coordinate personal travel, reservations, and special event planning Maintain reminders and task lists to help executives manage both personal and professional obligations Training & Team Support: Assist with onboarding and training coordination, including scheduling classes and maintaining training materials Track attendance and participation in training programs Update and manage content on the internal training portal Operational Support: Identify opportunities to improve systems, processes, and workflows Provide administrative support for department-wide communications, HR inquiries, and policy guidance Build and maintain strong relationships with internal teams and external partners Key Competencies: Maintains strict confidentiality and exercises sound judgment Excellent verbal and written communication skills Highly organized with strong attention to detail Self-motivated and proactive with the ability to work independently Ability to manage multiple priorities under pressure Strong interpersonal skills with the ability to build trust and rapport Technologically savvy; quick to learn new systems and tools Team player who collaborates well across departments Qualifications: Bachelor's degree preferred, or 2-3+ years of experience in a corporate administrative or executive assistant role Prior experience supporting senior leadership or C-level executives strongly preferred Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent time management and organizational skills Process-oriented mindset with a commitment to accuracy and compliance Flexible and adaptable to shifting priorities and business needs If you're a high-performing administrative professional who thrives in a fast-paced environment and enjoys wearing multiple hats, we'd love to hear from you. Join Allied National Services and play a vital role in supporting our executive team's success.