New

Executive Assistant, Government Relations and the Chancellor's Office

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Sep 27, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 10/02/2025 Type of Position:Administrative Operations and Support Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening. If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations \| OEOC \| University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351. Department:Vice Chancellor for Government and Community Relations Department's Website: Summary of Job Duties:The Executive Assistant, Government Affairs and the Chancellor's office provides executive administrative support to the Vice Chancellor for Government and Community Relations as well as the Chancellor's office of the University of Arkansas. This role plays a critical part in ensuring the effective management of administrative functions and supporting key strategic initiatives for University leadership. Primary Responsibilities: * Workday Transactions: Manage essential administrative processes in the Workday system, including travel arrangements, expense reporting, financial approvals, and procurement requests, while ensuring accuracy, compliance, and timely completion. * Scheduling and Calendar Management: Coordinate and oversee complex calendars for senior leaders in the Office of Government and Community Relations, strategically prioritizing meetings and commitments to optimize time management and organizational efficiency. * Travel Management: Plan, book, and manage detailed travel itineraries for senior leaders and division staff, including transportation, lodging, and expense reconciliation, ensuring smooth and cost-effective travel experiences. * Event Coordination: Support the planning, logistics, and execution of office and organizational events, including meetings, retreats, and special functions, ensuring seamless operations and positive participant experiences. * Guest and Visitor Coordination: Serve as the primary point of contact for office visitors and external stakeholders, managing logistics, hospitality, and security protocols to deliver a professional and welcoming experience. Other duties as assigned. This role is essential in ensuring that operational and strategic activities are executed smoothly. The ideal candidate will bring a professional, organized, and proactive approach to managing high-level administrative duties in a fast-paced, academic setting. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Qualifications: Minimum Qualifications: Bachelor's degree from an accredited institution of higher education Applicable equivalencies may be considered on the above qualifications. At least three to five years of office administrative experience Experience in an administrative role in a government, higher education, industry, or similar setting Demonstrated success with supporting executive level staff and administration Proficiency with Microsoft 365 Experience with Workday or a similar integrated Human Capital Management (HCM) and Financial Management application Demonstrated success with professional meeting logistics and execution Knowledge, Skills and Abilities: Advanced understanding/knowledge of office methods, confidentiality, policies, procedures, and practices Strong professional communication skills: written, verbal, listening and the ability to communicate effectively in with a diverse group of internal and external stakeholders Ability to screen incoming telephone calls and visitors Ability to handle various special projects on an ongoing basis while addressing daily needs for the office Ability to multi-task at all levels Additional Information: Salary Information: A minimum salary of $51,021, commensurate with education and experience Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status Recruitment Contact Information: Julia Menke, Sr. HR Partner, jmenke@uark.edu Crystal Ellis, Strategic Talent Acquisition Specialist, ce031@uark.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Special Instructions to Applicants: Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All Application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:N/A Frequent Physical Activity:N/A Occasional Physical Activity:N/A Benefits Eligible:Yes