Administrative Assistant - OPP Garage Services

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Sep 25, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS TheOperations Divisionof theOffice of Physical Plant (OPP)inFinance & Businessis seeking ahighly motivated, positive, and team-oriented Administrative Assistant (Intermediate or Senior Support). This position will report to theOperations Administrative Support Managerand be responsible for assisting theOPP Service Garage, Solid Waste, Equipment, and Labor Services Unitwithin OPP. Work Schedule: There is potential for ahybrid schedulefor this position. Any questions related to the schedule or the potential for hybrid work should be relayed to the hiring manager. Key Responsibilities: Providecustomer serviceto a large organization and external vendors Budget/Billing processingand reporting Serve as atechnical/functional experton garage-specific software Order partsand maintain physical inventory Assign and maintain fuel cardsand process billing for fuel Preferred Experience: Familiarity withTechnical Service employeesand thebargaining contractis highly desired Proficient knowledge of the following software, and the ability to easily learn additional software, is preferred: Microsoft 365 (Outlook, Excel, Word, Teams, OneDrive/SharePoint) SAP Concur SIMBA Adobe Acrobat Zoom The successful candidate will be aself-starterwith: Excellent communication skills Apositive attitudeand the ability to work well with adiverse team Strongorganizational skillsandattention to detail Confidence inlearning new software programs A commitment tomeeting deadlines The ability toswitch prioritiesand handlemultiple interruptionswith ease MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines