Department Assistant I or II (Construction & Maintenance Resources)

UNS Energy Corporation, headquartered in Tucson, Arizona, is a subsidiary of Fortis Inc., the largest investor-owned electric and gas distribution utility in Canada. Our public utility subsidiaries, Tucson Electric Power Company, UNS Electric, Inc. and UNS Gas, Inc., power our economy by providing electric and gas service to nearly 700,000 customers in Arizona.

We embrace a spirit of giving, dedicated to improving quality of life in the communities we have served for generations, and in TEP's case, since the 1890s. We're building a cleaner, greener grid, with more wind and solar power than ever before, while maintaining safe, reliable, and affordable service.

Our culture is rooted in shared core values that define how we work and who we are. Our team of innovative professionals bring their authentic selves to work each day to power our vision and make a difference.

We create opportunities for employees to thrive through:

• Continual growth: In an industry changing faster than ever before, our commitment to professional growth and leadership development means we never stop challenging ourselves to explore new possibilities.
• Active Engagement: We support a collaborative environment, with peer-to-peer learning and employee-driven groups that foster an inclusive culture.
• Total compensation: UNS Energy Corporation also offers a competitive compensation and benefits package that includes a 401k plan with a generous company match and additional non-discretionary employer contribution for eligible employees, affordable individual and family health insurance plans, tuition assistance, life insurance, long-term disability insurance and much more.

Hear from some of our employees, here and here.

Position Description
Perform administrative duties, record keeping and administrative detail, and follow-up functions to assist the area Manager and other members of the department. In addition to data entry, filing, scheduling, performs duties such as personnel record keeping, developing complex spreadsheet tracking reports, coordination of meetings, conferences, and seminars, obtaining supplies, coordinating direct mailings, and working on special projects. Also, assembles highly confidential and sensitive information. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Position-Related Responsibilities
Performs complex and confidential administrative/clerical functions including:

• Preparing memos, expense statements, check requests, time sheets and other department forms and documents.
• Photocopy and fax information and documents as needed or requested.
• Maintain appropriate levels and monitor office supplies, equipment, and other materials.
• Administers distribution of the department's mail. Opens and sorts related mail
• Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensures customers, vendors and employees are handled in a professional and courteous manner.
• Maintains records and organizes filing and archive system to facilitate the expeditious retrieval of information so that department personnel may accomplish their responsibilities.
• Prepares various confidential departmental reports as assigned, utilizing various advanced software programs. Collects information, compiles into standard or non-standard format, prints, proofs and distributes to appropriate department/company personnel.
• Assists department personnel with various projects.
• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Department Assistant I:

• Under direct supervision, provides a wide variety of administrative and staff support services to an organizational unit.
• May assist in budget preparation and control activities.
• May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Administers programs, projects and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.
• May screen and interview job applicants and orient new employees.

Department Assistant II:

• All activities and responsibilities above and under general direction, provides general administrative support to a department or group of professionals.
• Exercises considerable discretion and independent judgment and is capable of analyzing complex information request and determining complex trends, and making recommendations on process improvements and efficiencies.

Knowledge, Skills & Abilities
(Equivalent combination of education and experience will be considered.)
Level I
Minimum Qualifications:

• High school diploma or GED
• Two to four years previous secretarial/administrative experience in a professional business environment
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Strong analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Preferred Qualifications:

• Strong understanding of the complexities of both Accounts Receivables (AR) and Accounts Payables (AP), general understanding of procurement and contract management is preferred
• Proficient in Work Management System IBM Maximo (preferably Contractor Time Reporting module)

Level II
Minimum qualifications of Level I plus:

• A Bachelor of Arts degree and four years' previous secretarial/administrative experience in a professional business environment or equivalent combination of education and experience.
• Demonstrates proficiency/ability in computer skills, ability to prioritize and problem solve.
• Exercises considerable discretion and independent judgment and is capable of analyzing complex information request and determining complex trends, and making recommendations on process improvements and efficiencies.

Preferred Qualifications:

• Familiar with Maximo Contractor Time Reporting
• Experience with CMR purchase order monitoring and reporting
• Familiarity with construction contract documents
  

Pay Rate: Salary determined based on candidates experience and qualifications

All job offers are contingent on successful completion of a pre-employment drug screen and background check.

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