Project Administrator 1

THIS POSITION WILL BE POSTED UNTIL FILLED.

The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential.

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Qualified veterans who meet the minimum requirements will receive outreach during the recruitment process in accordance with Federal and State laws, including the Illinois Veterans Preference Act. Meeting the minimum qualifications does not guarantee an interview or job offer. The most qualified candidate will be selected.

Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.

Financial Affairs is headed by the Chief Financial Officer and divided into four groups: Treasury; Accounting, Budget and Management Analysis and Business Efficiency & Process Improvement. The core mission of these groups is to provide accurate financial information so that Metra can run its business efficiently. Together these departments employ approximately 100 people.

Reporting to the Director, Project Implementation, the Project Administrator 1, will provide administrative support to project managers during the development, implementation, and control of capital projects; and ensure documents related to grant awards comply with applicable local, state, and federal regulations prior to reporting or submission to funding agencies.

The primary duties include assist with activities related to periodic regulatory reporting to funding agencies on project status and funding allocations; distribute reporting questions to project managers; and ensure question responses are in line with project budget and schedule data. Prepare and revise project related documents including budget information, if needed; track and assess project needs from beginning through completion; ensure funding is available to meet those needs; and submit required funding agency concurrence packages prior to fund usage. Review purchase requisitions to ensure funding sources and project scope are assigned to the appropriate capital projects and associated change orders are within scope and budget. Determine availability of any unused funds for assigned projects; identify excess funding for use by other projects; and coordinate with Accounts Receivable (AR) on force account processing to allow available funds to be pulled from other accounts. Identify all assets related to assigned projects; create sub-projects related to specific locations; document accumulated costs per location; and coordinate with project managers and vendors on the acquisition of materials and services. Perform other related duties as assigned to meet the ongoing needs of the organization.

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration

1. Bachelor Degree in Accounting, Finance, or Business Administration, OR, in lieu of degree, any combination of education and experience may be substituted for the required degree that equals four (4) years in project administration or management or accounting.
2. Familiar with cost accounting and financial reconciliation.
3. Familiar with basic project planning techniques.
4. Intermediate skills in the use of Microsoft 365 (specifically Word and Excel).
5. Good verbal and written communication and interpersonal skills.
6. Skilled at organizing, analyzing, problem solving, and multi-tasking.
7. Ability to lead in assignments and collaborate with others.
8. Ability to analyze problems and identify alternate solutions.
9. Ability to multi-task while handling urgent requests efficiently, quickly, and calmly.
10. Ability to stand, walk, and/or sit, for extended periods of time.

Preferences:

1. Knowledge related to construction projects

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees' use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to RAC@Metrarr.com.

Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.