Administrative Assistant

Psychiatry

Full Time

86269BR

Job Summary

Under the supervision of the Administrative Manager, the incumbent will provide administrative support to the Vice Chair for Child and Adoloescent Psychiatry and Pschology, Division Chiefs and the Chair's Office Administrative Team.

The Administrative Assistant must be able to act independently and cohesively with general supervision to fulfill the overall objective of assuring an efficient and highly organized administrative function. Functions as a gatekeeper, understanding the requirements of the executives and the chair's office to prioritize issues according to urgency and to allocate time accordingly.

The incumbent is responsible for providing project and administraive support, systems access/technical administration, onboarding of staff, and to work in conjunction with and/or act on behalf of their executives and the chair's office. This requires developing a thorough understanding of the practices & policies of the supported units, independently anticipating the needs of the unit, and proactively taking action to address those needs. This position must act with a high degree of political acumen when acting on behalf of the executives and the chair's office, and/or engaging in activities with senior leadership. Must be an independent problem solver and be able to work in a fast-paced high intensity environment.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Department of Psychiatry and Behavioral Services is among the nation's foremost resources in the field of child, adolescent and adult mental health. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience;
• Excellent verbal communication and presentation skills; excellent organizational skills and interpersonal skills to work effectively on a diverse team.
• Proficiency with Microsoft Office.
• Well-developed organizational and documentation skills; ability to attend to details.
• Well-developed writing skills.
• Ability to work effectively in a team-based environment; ability to prioritize tasks and meet multiple deadlines.
• Ability to work independently; resourcefulness.

Preferred Qualifications

• Familiarity with UCSF processes and systems; experience and knowledge using Bearbuy, MyExpense, TAO.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Pritzker Psychiatry Building (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday, 8am-5pm