Payroll Assistant (BLANK AST 4)

#CA-JEM

Independently review all campus UCPath payroll related transactions for new hires, separations, payroll adjustments and other payroll activities. Audit employee payroll records and consult with campus departments on corrections and adjustments to ensure compliance. Independently review documentation provided by all campus departments for hire, retirement, and change of status activities, consulting with campus departments on required corrections and adjustments. Review, validate and verify direct deposit and prenote status. Work directly with departments and employees to coordinate the collection of departmental overpayments. Validate and approve all final pay transactions. Advise departmental personnel on the process and amounts of emergency and advance checks. Research and interpret policy to advise and guide campus departments in the resolutions of procedural and/or regulatory issues. Assist in the provision of formal campus wide UCPath Payroll and time and attendance system training. Assist in the training of new and current division staff on existing and new processes, tools and regulations. Assist in the interview and selection process for new hire candidates. Assist in the auditing and reconciling Payroll clearing accounts. Assist management on special assignments or daily work as operational needs dictate. Provide backup support and assist supervisors in quality control to minimize errors. Provide backup support to colleagues in the division.

Apply By Date: October 15, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Experience with automated and manual payroll/accounting systems as well as math skills to manually calculate percentages and net pay.
• Experience working with the policies and procedures related to payroll issues (e.g., emergency salary payments, pay advances, terminal vacation pay, multiple retirement plans and their membership qualifications and tax ramifications).
• Experience in the effective preparation and review of payroll transactions. Formal training and/or experience dealing with payroll processing.
• Skills to prepare and review payroll transactions and experience in the review and preparation of time reporting documents, journal vouchers, ledger reconciliation.
• Working knowledge of governmental laws and regulations as they apply to payroll.
• Skills to analyze situations, define problems and/or objectives, identify relevant factors, formulate logical conclusions, and suggest alternative solutions.
• Oral and written communication skills to establish and maintain effective professional working relationships and good interdepartmental communications. Skill to recognize and maintain strict security of confidential information; good judgment, tact and ability to handle sensitive and confidential matters appropriately.

Preferred Qualifications

• Experience to creating and maintain accurate spreadsheets as well ability to use technical (e.g., accounting) terminology properly.
• Knowledge of generally accepted accounting principles, theories and practices (GAAP-college and university preferred).
• Ability to work independently, as well as cooperatively and effectively within a team environment; working to meet deadlines with constant interruptions in a dynamic environment subject to changing priorities.
• Working knowledge of the interrelationship between various financial transactions, foreign, federal, state and county regulations, cash handling controls, accounting records, and general ledger. (Knowledge of UCOP, University and campus regulations preferred).

Key Responsibilities

• 10% - Payroll Review and Finalization
• 10% - Overpayments
• 10% - Employee Separations
• 10% - Advance Emergency Checks
• 50% - Customer Service and Training
• 10% - Special Projects

Department Overview

This is one of 8 payroll processors each responsible for all aspects of approximately 5,000 employees payroll records. This includes but is not limited to assuring employees payroll records are accurate, employees are paid correctly, redirecting garnishments questions from employees, reviewing payroll reports and taking corrective action if necessary, issuing rush and advance checks, determining overpayments, approving final pay transactions and providing excellent customer service to departments.

POSITION INFORMATION

• Salary or Pay Range: $34.25 - $44.54/hour.(Department budgeted salary range: $34.25 - $38.21/hr. Commensurate with experience.)
• Salary Frequency: Bi-Weekly
• Salary Grade: 111
• UC Job Title: BLANK AST 4
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8:00 AM - 5:00 AM
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Maintain a safe work environment. Work with frequent interruptions, constant trac and noise from telephone and in-person conversations. Professional business attire is required.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks