Graduate Medical Education (GME) Business Services Professional

Job Summary:

The University of Colorado School of Medicine's Office of Medical Education (OME) is seeking a detail-oriented and mission-driven professional to join the Graduate Medical Education (GME) team as a GME Business Services Professional.

The GME Business Services Professional is a full-time University staff position that will provide high-level administrative support to the GME Office, Directors, and Associate Dean. Key responsibilities include complex scheduling and meeting coordination, confidential communications, credentialing/licensing support, travel and procurement management, and streamlining faculty travel processes. Oversees GMEC operations, event planning, and recordkeeping for resident/fellow remediation. Supports faculty recruitment, serves as backup for core processes, and assists with office-wide initiatives and special projects (e.g., renovations, dashboards).

Supervision Received: Reports directly to the Office of Graduate Medical Education Business Services Program Director with dotted reporting to the Associate Dean of Graduate Medical Education. The position will work closely with the OME Business Services team to ensure adherence to business and procurement procedures.

Supervision Exercised: This position has no direct staff supervision, although the role may be supervising student workers as appropriate.

Key Responsibilities:

Administrative Support (Associate Dean & Directors)

• Manage complex calendars, meeting logistics, and materials preparation across multiple stakeholders.

• Draft and manage professional communications, correspondence, and confidential documentation (credentialing, licensing, CME, CVs).

• Screen, prioritize, and track incoming requests to ensure timely follow-through.

Procurement & Travel

• Coordinate faculty and leadership travel (flights, hotels, cars) and reconcile expenses in Concur.

• Maintain compliance with university policies and develop streamlined travel processes/templates.

• Provide timely itineraries and documentation to support travelers.

Graduate Medical Education Committee (GMEC) Support

• Prepare agendas, presentations, minutes, and records for GMEC and related committees.

• Coordinate annual meeting schedules, speaker rosters, and documentation for compliance.

• Compile and synthesize meeting data for reports and board presentations.

Project & Event Management

• Lead planning for GME-sponsored events (e.g., retreats, Gold Humanism Society).

• Manage project timelines, data compilation, and reporting for GME leadership.

• Oversee logistics: scheduling, venues, communications, materials, and vendor coordination.

Resident & Fellow Remediation/Disciplinary Support

• Maintain records and databases for remediation, probation, suspension, and termination cases.

• Draft letters, track statuses, and generate reports for monthly review and compliance.

• Coordinate with Colorado Physician Health Program (CPHP), legal, and GME leadership on disciplinary actions and hearings.

Other Duties

• Support faculty/staff recruitment and onboarding processes.

• Serve as backup for business operations (badges, certificates, documentation).

• Contribute to professional development and other office initiatives as assigned.

Work Location:

Hybrid - This role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. Additional on-site days may be required as needed. Please see the campus-wide policy for additional information.

Why Join Us:

Join the University of Colorado Anschutz Medical Campus, home to one of the nation's leading Graduate Medical Education (GME) programs dedicated to excellence in training the next generation of physicians. With over 100 ACGME-accredited programs and a strong commitment to innovation, community, and collaboration, our GME Office supports a vibrant network of residents and fellows across a wide range of specialties. Be part of a mission-driven team that plays a critical role in advancing education, research, and patient care at a top-tier academic medical center.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Professional

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a related field from an accredited institution

• One (1) year of professional administrative experience in healthcare administration, higher education or related field.

Senior Professional

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a related field from an accredited institution

• Two (2) or more years of professional administrative experience in healthcare administration, higher education or related field.

Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in graduate medical education or an academic medical setting

• Experience with Accreditation Council for Graduate Medical Education (ACGME) and Graduate Medical Education.

• Experience working with MedHub Residency Management Software.

• Experience working with electronic databases/spreadsheets in a higher education setting.

Knowledge, Skills and Abilities:

• Proven ability to learn and interpret policies and procedures.

• Strong level of confidentiality with sensitive and confidential information

• Ability to build and maintain effective working relationships with employees at all levels throughout the institution.

• Exceptional customer service and ability to build relationships between diverse internal and external clients and colleagues.

• Exceptional organizational skills and attention to detail.

• Excellent decision-making skills.

• Ability to take initiative to establish work priorities and follow through to ensure timely completion of activities.

• Strong understanding of project or change management.

• Ability to solve problems in a supportive and thoughtful manner, considering the various personalities and perspectives of constituents.

• Proficiency in MS Office, Adobe, Smartsheet, and technical ability to learn new software as needed.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lucinda Allen, Lucinda.allen@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 10/21/2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as,

Intermediate Professional: $54,383-$69,175

Senior Professional: $58,792-$74,784

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.