Executive Assistant to Executive Officer

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Executive Assistant to Executive Officer provides highly responsible and sensitive administrative support to the executive command staff of the Maricopa County Sheriff's Office. Assignments require independent judgment and involve high-level interactions with executive management.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High School Diploma or GED

Experience

• Five (5) years of administrative experience with two (2) or more years supporting management-level positions.

OR

Combined education and experience qualifications

• Other combinations of post-secondary education or experience may substitute for the minimum qualifications on a year for year basis.

Other requirements

• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Associate's degree or Bachelor's degree in Business or Public Administration, or related field.
• Experience with a paramilitary style chain of command.
• Experience supporting executive-level command.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Leads special projects.
• Conducts research, and compiles information for reports.
• Manages Executive Officer's schedule, makes appointments, and assembles necessary background material.
• Prioritizes matters requiring the Executive Officer's attention.
• Establishes and maintains effective working relationships with MCSO command staff, County government officials, private agencies, and the general public.
• Relays instructions and information to department managers and ensures follow-up.
• Reviews incoming correspondence to determine significance and distribution, handles responses using critical thinking and independent judgment.
• Coordinates meetings, events, and travel arrangements.
• Maintains confidential records.
• Answers inquiries regarding interpretation of policies and procedures and responds to sensitive requests for information that may be confidential.
• Attends meetings and community events.
• Directs the workflow and/or supervises support staff as assigned.
• Performs other duties as assigned.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors in an office environment. Responsibilities require accuracy, handling confidential information with discretion, time management skills, ability to work as a member of a team and independently. Position requires integrity, dependability, initiative, and ability to work evenings or non-routine schedules on occasion.

Work environment

• Indoors
• Conditions frequently include bright lighting
• Conditions may rarely include outdoors, temperatures above 90 degrees, high noise level
  

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Bending/kneeling, reaching, twisting, crouching
• Precise dexterity
• Lifting floor to waist ten (10) pounds
• Lifting waist to shoulder ten (10)) pounds
• Lifting shoulder to overhead ten (10) pounds
• Carrying a weight of ten (10) pounds for a distance of 50 feet
• Pushing/pulling a weight of ten (10) pounds for a distance of 100 feet
  

Social environment

• Handling multiple or complicated tasks, frequently changing tasks, or unscheduled tasks
• Interruptions
• Time pressures
• High volume of work
• Accuracy
• Decision making
• Concentration/vigilance
• Teamwork
• Conditions frequently include working in close proximity with others, public contact
• Conditions may rarely include emergencies, traumatic subject matter, dangerous environment

Knowledge, Skills, and Abilities

Knowledge of

• The organization's function and services.
• Principles and practices of management, administration, budget, personnel, strategic planning, public affairs, communication, and information technologies.
• Intermediate to advanced level - Microsoft 365 and Office applications

Skill in

• Working under pressure with multiple deadlines.
• Supervising and directing the workflow of others.
• Identifying, evaluating, and recommending solutions to complex problems

Ability to

• Interact ethically and professionally with all levels of personnel, law enforcement and governmental agencies, and the public.
• Communicate successfully in verbal and written formats as appropriate for the audience.
• Exercise sound judgment with critical decisions and devise solutions to administrative problems.
• Maintain composure and de-escalate conflict.
• Handle sensitive law enforcement information with confidentiality.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!