Administrative Specialist Senior - Operations Command

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Administrative Specialist Senior provides highly responsible and often complex direct administrative support to bureau chiefs and/or executive leaders in Custody, Compliance, Enforcement and/or Operations command of the Maricopa County Sheriff's Office (MCSO). This role interacts with MCSO leaders and executives as well as the general public, personnel of other law enforcement entities, County office staff, and MCSO employees. The position requires dependability, discretion, initiative, and a professional demeanor.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High school diploma or GED.

Experience

• Three (3) years of responsible clerical or administrative experience.

OR

Combined education and experience qualifications

• Other combinations of post-secondary education or experience may substitute for the minimum qualifications on a year for year basis.

Other requirements

• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Associate's degree.
• Experience providing administrative support in the Maricopa County Sheriff's Office.
• Experience with creating spreadsheets/tables and analyzing results using Microsoft Excel, Power BI, and MS-SQL programs.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides highly responsible and confidential administrative support independently with initiative and minimal guidance to one or more members of command staff and/or executive leaders (e.g., Deputy Chief, Executive Chief, Chief Deputy Sheriff, Chief of Administration).
• Administers programs and processes specific to the bureaus/divisions being supported.
• Maintains scheduling for the assigned command staff and/or executive leadership.
• Creates, updates, and maintains complex spreadsheets, reports, forms, and correspondence; maintains schedules and files.
• Provides responsive and timely customer service in person, by phone, email, and mail.
• Acts as liaison and responds to administrative questions related to operations, departmental processes, and procedures.
• Makes travel arrangements for trainings to support leadership in the area(s) of assignment.
• Arranges meetings and conferences for the assigned bureau/division leadership and staff.
• Researches, compiles, and analyzes data in support of command/bureau/division initiatives and reports results.
• Monitors and tracks budgets and purchases; assists in purchasing, accounting, payroll, and fiscal account duties.
• Processes sensitive material and information and maintains confidentiality.
• Researches and interprets Maricopa County Sheriff's Office Policy and Procedures and/or operational manuals to prepare information for leadership and staff.
• Assists in the development of command/bureau/division goals; evaluates, recommends, and implements changes to work methods and procedures that increase efficiency.
• Provides support to Maricopa County residents and members of the criminal justice system; assists with problem resolution and addresses concerns.
• Makes project or program recommendations.
• Coordinates contact with a wide variety of government officials who exercise varying levels of authority.
• May direct the workflow of lower-level administrative staff and train other employees as required.
• Attends meetings and provides meeting notes.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors in an office environment. Tasksrequire sitting, standing, walking, and driving a vehicle to other locations on occasion. The position involves decision making, accuracy, managing interruptions, time pressures, and high work volume and interacting with all levels of County personnel as well as the public. The role requires ethical conduct, a professional demeanor, and occasionally working evenings or non-routine schedule.

Work environment

• Indoors
• Rarely outdoors, in temperatures above 90 degrees, or below 40 degrees
• Conditions may rarely include smoke/dust, stairs or ladders, dim lighting, bright lighting
  

Physical environment

• Sitting, standing, walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Distinguishing colors
• Bending/kneeling
• Reaching, twisting
• Lifting floor to waist a weight of twenty (20) pounds
• Lifting waist to shoulder a weight of twenty (20) pounds
• Lifting shoulder to overhead a weight of twenty (20) pounds
• Carrying a weight of twenty (20) pounds for a distance of 25 feet
• Pushing/pulling a weight of twenty (20) pounds for a distance of 25 feet
  

Social environment

• Interruptions
• Time pressures
• High volume of work
• Handling multiple or complicated tasks, frequently changing tasks, unscheduled tasks
• Accuracy
• Concentration/vigilance
• Decision making
• Teamwork
• Working in close physical proximity with others
• Public contact
• Conditions may rarely include emergencies, traumatic subject matter, dangerous environment, isolation, overtime/rotating shifts

Knowledge, Skills, and Abilities

Knowledge of

• Principles and practices of administration.
• Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Organization's function and services.
• Intermediate to advanced level - Microsoft 365 and Office applications.

Skill in

• Analyzing, coordinating, and prioritizing work to meet multiple deadlines.
• Compiling, organizing, and communicating data and results in a concise format.
• Using standard office equipment and software.

Ability to

• Comprehend and interpret the organization's function and services.
• Build effective and strategic relationships with internal and external customers.
• Exercise sound judgment and maintain a high degree of confidentiality with sensitive information.
• Devise solutions to complex administrative problems.
• Communicate successfully in verbal or written format as appropriate for the audience.

Supervision

Reports to

• Deputy Chief, Executive Chief, Chief Deputy Sheriff, Chief of Administration (dependent on area of assignment)

Supervisory Responsibility

• May direct the workflow of lower-level administrative staff as required.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!