Accounts Payable Associate

Job Title: Accounts Payable Associate

Duration: 3 Months

Location: Westbrook Maine USA 04092

Pay Rate: $25-$29.64 hourly on W2

Location- Hybrid

Requirement- Westbrook office 2X/week (total 8X/month). Wednesdays are encouraged as a "team" day but, the second day is what is best for them.

Schedule: 7:30AM - 4:30PM (EST)

Experience: Entry (0-3 years)

TOP (3) REQUIRED SKILLSETS:

• Detail Oriented/Accuracy
• Ability to multitask/reprioritize
• Excellent communication

NICE TO HAVE SKILLSETS:

• Internal/External collaboration

Job Description Summary

• Performs variety of activities in one or more of the following areas: Accounting: Performs variety of accounts payable, accounts receivable, employee travel data/credit card administration and/or other related data input/posting/maintenance/processing into financial accounts, related systems and other informational databases.
• Reviews information to input and determines correct procedures.
• Inputs data, audits for accuracy, responds to, researches questions, and resolves issues as needed; Customer Master File: Maintains centralized customer master data on system.
• Sets up and maintains account information, including sales, maintenance and other contracts and agreements.
• Coordinates with sales and other departments to exchange information, clarify policies and resolve customer issues as needed.
• Understands business and provides support to sales, marketing, customer support, and other areas; Credit & Collections: Performs variety of functions involving collection of accounts receivable and reconciliation of customer accounts.
• Reviews information to determine account status and contacts customers to collect funds.
• Negotiates payment arrangements with customers.
• Maintains system account information, responds to, researches questions, and resolves issues as needed.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Process and maintain accounts payable, receivable, and customer/employee financial data.
• Review, verify, and input invoices, payments, and related transactions.
• Administer corporate credit cards and travel data.
• Audit, reconcile, and correct financial data to ensure accuracy and compliance.
• Communicate with vendors, customers, employees, and departments to resolve issues.
• Manage and update customer master data, accounts, and contracts.
• Support sales, marketing, and customer service with account and contract information.
• Perform collections and reconcile customer accounts.
• Identify and implement process improvements.
• Train staff on financial systems and procedures.

EDUCATION:

• High School degree or equivalent combination of education and experience required.
• Associates degree or equivalent preferred.

REQUIRED SKILLS AND ABILITIES:

• Data entry skills, including accuracy and speed in a fast-paced, time-critical environment.
• Ability to work with variety of systems and databases. SAP knowledge preferred.
• Detail-oriented, patient and thorough.
• Good customer service skills, with ability to exchange information with wide variety of people.
• Verbal and written communication skills.
• Organized with ability to multi-task.
• Ability to work both individually and as a team player.
• PC skills, including MS Office.

PHYSICAL DEMANDS:

• Extensive sitting, phone and computer use.
• Extend and reach with hands and arms and use hands and fingers.
• Occasionally required to climb, balance, bend, stoop, kneel or crouch.
• Specific vision abilities required include close vision, color vision, depth perception, and the ability to adjust focus.
• Hearing acuity sufficient to effectively communicate via telephone and in person.
• Ability to communicate verbally on phone and in person.
• Fluency in the English language.
• Some travel may be required.

WORK ENVIRONMENT:

General office environment.

Normal office noise level, with occasional moderate noise.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.