Recreation Events Coordinator Full Time

Omni Amelia Island Resort & Spa

At Omni Amelia Island Resort & Spa guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.

Omni Amelia Island Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort & Spa may be your perfect match.

The Group Recreation Coordinator plays a key role in creating unforgettable guest experiences by planning, coordinating, and executing recreation events and group activities across the resort. This position requires exceptional organizational and communication skills to manage all event logistics; from initial inquiry and contracting through on-site production and post-event follow-up.

Group Recreation
* Plan, organize, contract, and produce all group and private recreation events with a focus on quality, safety, and guest satisfaction.
* Serve as the primary point of contact for group recreation clients, acting as a liaison between guests, departments, and vendors.
* Maintain accurate and timely communication with all relevant resort departments via calendar invites and updates for confirmed group recreation contracts.
* Coordinate vendor services, booking confirmations, and payment processing as needed.
* Participate in planning meetings, site visits, conference calls, and pre-conference briefings to ensure event success.
* Work under pressure while maintaining a calm, professional demeanor and providing exceptional service to guests and colleagues.
General Recreation
* Manage phone and in-person reservations for recreation events, tours, and equipment rentals.
* Conduct pre-event confirmation calls and provide guests with clear, accurate recreation information.
* Maintain reservation systems and process payments accurately and efficiently.
* Support the resort's recreation operations during peak periods by assisting guests with daily activity bookings and inquiries.
Administrative Support
* Complete expense reports, weekly meeting notes, scorecard updates, and MOS tracking.
* Assist with department budgeting, purchasing, and receiving processes.
* Organize and maintain recreation storage areas and inventory.
* Provide a professional and welcoming presence in the recreation lobby during high occupancy weekends.
* Support all areas of the recreation department as needed.

* Bachelor's degree in Recreation, Hospitality, Event Management, or related field preferred.
* 1-3 years of experience in resort recreation, hospitality events, or guest activities.
* Strong organizational skills and the ability to manage multiple events simultaneously.
* Excellent communication skills-verbal, written, and public speaking.
* Confident using a microphone and addressing groups during recreation events.
* Proficient in Microsoft Office and capable of navigating multiple booking and payment platforms.
* Professional, energetic, and service-oriented with a passion for creating memorable guest experiences.
* Willingness to work weekends, holidays, and flexible hours as business levels require.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.