Academic Program Coordinator, College of Pharmacy, Division of Pharmacotherapy

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

The Academic Program Coordinator in the PTSCI Division of the College of Pharmacy reports directly to the Division Heads to provide complex academic program and administrative support for Pharm.D. students, graduate students, and residents. Administrative support for the Regional Internship Program in San Antonio, under the direction of the Regional Internship Program Director. This position supports the University of Texas Health Science Center at San Antonio and the Pharmacotherapy Education and Research Center (PERC), both of which are located in San Antonio, Texas.

Responsibilities

• Coordinate the PharmD Program in San Antonio to include student onboarding, orientation, rotations, meetings, graduation, and other activities. Assist the Regional Internship Program Director with all aspects of the program, including preceptor recruitment, onboarding, and maintenance. Coordinate evaluations, awards, and training, and prepare academic paperwork and reports for facilities that host students.

• Coordinate the Pharmaceutical Sciences Graduate Program including student orientation, onboarding and rotation paperwork, thesis/dissertation binding, graduation requirements and events, and other activities.

• Coordinate the Pharmacy Residency Program including orientation, and resident onboarding.

• Create and maintain confidential files and directories of all learners.

• Coordinate program events and activities for learners in San Antonio.

• Administrative support for Clin Cards or payment vouchers for research studies, including issuing, tracking, and reconciling expenditures.

• Other duties as assigned.

• Bachelor's degree and one (1) year of experience coordinating or administering an academic program.

• Aptitude to function independently exercising initiative, judgment, resourcefulness and confidentiality.

• Demonstrated excellent organizational skills. Ability to be flexible in a fluctuating and fast-paced professional office environment.

• Ability to communicate effectively with students, faculty, and staff.

• Experience working with spreadsheets such as Microsoft Excel or Google spreadsheet.

• Ability to perform complex administrative functions requiring multitasking skills.

• Ability to work on campus with regular and punctual workplace attendance.
  
  Relevant education and experience may be substituted as appropriate.

• More than one (1) year of work experience in an academic setting.

• Experience with event planning and coordination.

• Experience with MS Office, Teams, and Zoom.

• Experience in administrative support in a higher education environment.

• Knowledge of and experience in UT Health Science Center mainframe systems, or administrative experience in any UT System institution.

Salary Range
$50,000+ depending on qualifications

Working Conditions

*application may not be considered if all materials are not provided*
Resume
Letter of Interest
List of 3 Professional References, one must be from a supervisor

Important: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted you cannot make changes, and any applications without all Required Materials may be excluded from consideration.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.