Trade Event Specialist

Overview

The purpose of the Trade Events team is to drive company objectives at industry events, including conferences, trade shows, and other trade-relevant meetings. The Trade Events Specialist (contractor) executes the organization's trade events strategy for all lower-tier on- and off-premise trade shows and events.

Responsibilities include ordering services, shipping event materials, reconciling budgets, and other related tasks. This role also supports the Trade Events Managers with the portable program, ensuring assets and properties are maintained to premium standards. The position works closely with other members of the Trade Events Department to deliver exceptional event execution and operational support.

Communication and Collaboration

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  Execute trade event strategies as defined by the Trade Events Department

  
  
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  Collaborate with internal stakeholders, trade marketing, and event organizers to meet event objectives

  
  
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  Communicate timeline and scope changes across departments and stakeholders

  
  
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  Remove communication barriers and connect cross-functional teams to maintain project progress

  
  
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  Participate in relevant trade event groups, networks, and communities

  
  
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  Assist with creating and updating event execution guides for both on- and off-premise activations

  
  
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  Support staff training materials such as internal guides and "how-to" documentation

  
  
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  Identify opportunities to connect company assets to industry partners in ways that enhance brand visibility

  
  
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  Support project management tool optimization (e.g., Asana or similar platforms)

  
  

Planning

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  Research and present event concepts and ideas to internal and external stakeholders for Tier 3 trade shows

  
  
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  Prepare, present, and manage budgets, including post-show reconciliation

  
  
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  Support the development and inventory management of the portable kit program, including utilization reporting

  
  
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  Plan booth layouts and coordinate with vendors to determine booth requirements

  
  
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  Collaborate on booth concept and design using software such as SketchUp

  
  
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  Maintain event checklists and coordinate deadlines from pre-production through post-production

  
  
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  Manage documentation of infrastructure specifications (weight, dimensions, etc.)

  
  
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  Oversee logistics including asset delivery, vendor coordination, and on-site setup

  
  
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  Work cross-functionally with brand and creative teams to ensure compliance with brand standards

  
  

Execution

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  Deliver premium-quality trade show execution at key industry events

  
  
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  Maintain and expand the 3D design library (e.g., SketchUp assets)

  
  
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  Provide on-site event support, particularly when multiple shows overlap

  
  

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  2+ years of experience in trade shows, events, or hospitality event management

  
  
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  Experience in consumer packaged goods or related industries preferred

  
  
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  Strong background in production and project management

  
  
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  Excellent planning, prioritization, and multitasking skills

  
  
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  Strong interpersonal and cross-department collaboration abilities

  
  
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  High attention to detail, self-starter mentality, and proactive work style

  
  
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  Exceptional communication and presentation skills

  
  
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  Creative thinker with experience working alongside agencies or production partners

  
  
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  Strong conceptual thinking and design critique abilities

  
  
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  Proficiency in Microsoft Excel and PowerPoint

  
  
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  Flexibility to adapt quickly to changing priorities or deadlines

  
  
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  Experience managing budgets and reconciling expenses #ZR