Substation Administrative Coordinator (Electric Utility)

If you need assistance with the application process, please notify IB Abel's Human Resources Department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

About Us

IB Abel's 110-year history is a testament to its adaptability, forward-thinking leadership, commitment to safety, and stellar service and project delivery process. Our core values-Responsible, Integrity, Results-Oriented, Ownership, and Professional-shape everything that we do at all levels of the company and are purposefully incorporated into all company communications, meetings, and strategic planning. Our use of the EOS model (Entrepreneurial Operating System) also provides structure and clarity among all levels of the company to maintain focus on our shared goals.

IB Abel (IBA) is committed to providing ample learning and career development opportunities to its team members via our Associate's Program in Project Management, Estimating, and Accounting and our growing Learning Management System.

The Opportunity

We are seeking a Substation Administrative Coordinator who is responsible for supporting the Substation Services project team with organization and administrative duties for projects including Substation document control and delivery; purchase order preparation and expediting; subcontract preparation and expediting; and material inventorying and updating.

Key Responsibilities

• Procurement & Resource Management - Assist with the material procurement process, ensuring POs, phase codes, and job numbers are utilized on all orders; assist with the equipment and tool procurement and management process on projects; and assist project team with large package review, releases, and management.
• Documentation & Reporting - Draft, submit, and distribute project-specific or customer reports, submittals, Requests for Information (RFIs), and subcontracts after review and approval by the project manager; and assist the project management group with payroll reports and data entry.
• Permitting & Compliance - Assist project team with applicable permits(customer, city, utility) and review daily Pre-Job Briefings for completeness and submit.
• Document Control & Systems Management - Interface with and organize project-specific document control systems (Procore, Viewpoint, SharePoint); Print drawings, build job packages, and deliver to field.

Who We're Looking For

• High School diploma minimum with college classes or degree preferred.
• Knowledge or experience of Electric Utility industry (Substation preferred) or construction industry is desirable.

• Proficient in MS Office applications with strong skills in Excel, Word, and MS Project.
• Local to Pennsylvania (preferable) but with occasional travel to other offices, customer facilities, jobsites and yard locations for offsite meetings (flexibility to work from home when appropriate).
• A "can-do" attitude, strong work ethic, and ability to collaborate effectively with various teams.

Why Choose IBA

• Culture of Growth: Many of our leaders started in entry-level field roles and advanced within the company.
• Flexibility & Autonomy: We empower our team to succeed without micromanagement.
• Competitive Compensation & Benefits: Includes competitive salary, vehicle allowance program, 401(k) with company matching, tuition reimbursement, and comprehensive benefits package including medical, dental, and vision.
• Stability & Variety: Work for multi-generational family-oriented business on diverse, fast-paced projects without the stress of a large corporate structure.
• Incentives: Performance-based bonuses/incentives and a progressive PTO programs that grows with your tenure!
• Collaboration: A team environment where we work together to solve challenges and celebrate wins.

Step Into a Career That Powers the Future!

IB Abel is an equal opportunity employer, all qualified applicants are encouraged to apply.