VMD Administrative Assistant

We are seeking a mature, professional Administrative Assistant to provide essential administrative support. The ideal candidate understands the seriousness and importance of this role and can maintain high levels of discretion and accuracy. This position is critical in supporting daily operations, scheduling, correspondence, reporting, and credentialing functions.

Responsibilities:

• Schedule sworn candidates' polygraph, medical, and psychological examinations.
• Assist with creating credentials in the Badging Office.
• Maintain the Office Director's calendar and coordinate appointments and meetings.
• Arrange staff meetings, reserve rooms, and prepare minutes.
• Assist in preparing procurement requests, training requests, travel orders, vouchers, and other administrative documents.
• Reconcile purchase orders and requisition office supplies, equipment, and publications.
• Review and format reports, correspondence, and management analysis documents.
• Prepare office correspondence, reports, charts, graphs, and PowerPoint presentations.
• Maintain records and data in information management systems.
• Respond to and coordinate requests for information concerning office functions and services.
• Assist with administrative problems and follow up to ensure timely resolution.
• Perform routine calculations and prepare narrative, charted, or graphical information for reports.
• Review incoming correspondence, publications, regulations, and directives, taking necessary action or escalating as appropriate.
• Ensure outgoing correspondence complies with organizational policies and is properly coordinated.
• Assemble requested information and prepare administrative reports.
• Perform other official duties as assigned. Due to the nature of a police force and emergency operations, civilians may be called upon to perform duties outside their primary responsibilities.

Shift: Monday - Friday 7a-3:30p