Communications Project Specialist

What you will do:

Project Management

• Assist in setting up projects that include schedules and deliverable specs.

• Coordinate with internal (creative, video, photo, specialist, business partners) to meet project goals and deadlines.

• Developing timelines and project plans and manages project budgets and resources.

• Ensuring project deliverables are completed on time and on budget

• Coordinate payment of expenses and invoices.

• Coordinating cross-functional teams and provide business partners with proactive progress updates.

• Assist on development and maintaining scheduling software programs for communications teams.

• Ensure the projects meet company brand standards.

• Review projects to ensure error-free and meets quality standards.

• Communicating with stakeholders and managing project risks.

Video and Photo Production

• Schedule shoots, location, talent and freelance.

• Provide in-person support of video productions including setup, during production and tear-down working with the video producer/director.

Events + Meetings

• Assist in developing promotional plans and execute promotional strategies including save the date, invites, grove posts, g-tvs signs, surveys, highlights, print signage.)

• Research, schedule and approve contracts for location, travel, food, speakers, transportation as requested.

• Perform site visits and pre-planning sessions with vendors.

• Provide setup, on-site and tear-down support.

• Work with AV and other technology programs before and on-site for professional productions.

• Coordinate vendors that set up and organize self-ordering portals for event signage, tablecovers, parking signs, wall art and other event collateral.

• Be proactive in security and safety services for each event/trip as needed.

• Primary contact for vendors and stakeholders during the planning and execution of events and trips.

• Oversee event budget, tracking expenses.

• Identify cost-saving opportunities to maximize budget efficiency.

Media Library + Project Systems

• Develop and maintain a media library for current and historical relevance.

• Work with IT and other departments to ensure system needs and requirements are met.

• Establish relationships with vendors for enhancements and best practices.

• Create and maintain governance plans and other learning documentation.

• Learn, implement and train on enhancements and system changes.

• Recommend new systems to manage costs, increase efficiency and engagement.

• Moderate platform systems and resolve issues.

• Coordinate vendors that set up and organize self-ordering portals for event signage, tablecovers, parking signs, wall art and other event collateral.

• Monitor engagement performance on systems and report to stakeholders

• Regularly audit to inform stakeholders on areas for improvements

• Performs other duties as assigned.

When you will work:

• Monday through Friday, 8:00am - 5:00pm.

• Hybrid Work Schedule: 4 days in office in Wyoming, MI and 1 day remote.

What you will bring to the table:

• Bachelor's Degree in Marketing, Communications, Business Management or a related field required plus 2-4 years full-time related work experience post high school in project management/coordination or communications.

  • In lieu of a Bachelor's degree, 6+ years of relevant work experience would be considered, or an associates degree plus 4 years full-time related work experience).

• PMP or related certificate preferred.

• Ability to self-manage and self-direct work, goals, schedules, and priorities to manage one's own time and the time of others in a fast-paced work environment.

• Experience working with a media library or similar asset organization program.

• Strong planning and project management skills with the ability to work well under pressure, proactive time management and collaborative approach.

• Strong communication skills, including writing, editing, presentation and interpersonal communications.

• Ability to successfully manage multiple projects, long-term goals and short-term deadlines.

• Must be skilled in using a variety of communication channels including Intranet/web applications (Google Apps, Firstup, X2O, Widen, Canva experience a plus), email messaging, print media and digital media.

• Ability to engage in the creative process for graphic design, event, photo and video projects.

• Must have exceptional presentation and interpersonal skills.

• Must be skilled in writing for different audiences, including internal company news and professional and marketing pieces designed for employee engagement (e.g. video scripts, general documentation, news, persuasive).

• Must understand the structure and content of the English language, including the meaning and spelling of words, rules of composition, grammar, and style.

• Must keep current with communication strategies, technologies and techniques to understand applicability to GFS.

• Develops solutions to a variety of problems of large scope and complexity. Refers to policies and practices for guidance.

• Keen eye to details to ensure high-quality productions.