New

Executive Administrator

TEKsystems
$30.00 - $35.00 / hr
life insurance, paid time off, sick time, 401(k), retirement plan, remote work
United States, California, Los Angeles
Dec 06, 2025
Urgently Hiring for an EA with a non profit organization in the Film Industry! * Hybrid: M-Th onsite, Friday remote * Contract to Hire! (Long term) Description Office Administration, Relationship Management, and Reporting * Managing schedules and calendars for the executive team - CEO and COO * Preparing for meetings and taking minutes * Preparing and Managing correspondence * Preparing invoices for accounting department weekly * Preparing expense and revenue documents for accounting department weekly * Preparing management-related reports * Overseeing studio inquiries on website, PeerSpace & Giggster platforms Executive Administrator On-site/Hybrid - Van Nuys, CA Reporting to: COO and CEO Contract-to-Hire \| $30-$35/hr \| 36 hours/week (Remote Fridays 9am-1pm) Role Overview We're seeking an experienced Executive Administrator to support our CEO and COO, manage office operations, and help drive our mission forward. This is a hands-on role for someone who thrives in a dynamic, purpose-driven nonprofit environment. Key Responsibilities * Manage complex calendars and schedules for the executive team * Prepare for meetings, take minutes, and handle executive correspondence * Oversee studio inquiries (website, PeerSpace, Giggster) and coordinate bookings * Prepare and process invoices, expenses, and revenue documents for accounting * Generate management reports and maintain filing systems * Order office supplies and manage vendor relationships * Answer phones and emails, ensuring timely and professional communication * Oversee budgets and invoicing for studio bookings * Attend training sessions as required by grant funders and KITS administrators Qualifications Must-Have: * 3+ years supporting executive-level staff * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) * Strong organizational and communication skills Nice-to-Have: * Experience in nonprofit or entrepreneurial settings * Bachelor's degree in business administration, office/logistics management, or communications * Bilingual Spanish/English Work Environment & Schedule * Studio-based in Van Nuys, with remote work on Fridays (9am-1pm) * Occasional evening and weekend availability required Compensation & Benefits * Pay: $30-$35/hour (contract-to-hire, 6 months) * Eligible for medical, dental, vision, 401(k), life and disability insurance, HSA, transportation benefits, and paid time off (eligibility and terms apply) Job Type & LocationThis is a Contract to Hire position based out of Los Angeles, CA. Pay and BenefitsThe pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a hybrid position in Los Angeles,CA. Application DeadlineThis position is anticipated to close on Dec 12, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.