IT BUSINESS ADMINISTRATOR-ADVANCED - 12092025-72942

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, DAVIDSON COUNTY

This position is located in the Information Technology Division, Business Services - Procurement & Inventory Section.

For more information; please visit the link below:

https://www.tdot.tn.gov/PublicDocuments/hr/InformationTechnology-Division-Business-Services-Section-Procurement-and-Inventory-IT-Business.pdf

Qualifications

Education and Experience: Bachelor's degree and three years of IT-related experience OR associate's degree and five years of IT-related experience.

Substitution of Experience for Education: Additional IT-related experience may substitute for education on a year-for-year basis up to four years.

Necessary Special Qualifications:

1. Applicants must have a valid driver's license.

Overview

Under general supervision, the IT Business Administrator-Advanced manages and coordinates complex IT business functions including procurement, contract administration, risk management, budgeting, and records retention. This role serves as a subject matter expert in IT policy implementation, asset lifecycle tracking, and financial compliance while providing recommendations and analysis to leadership. This class differs from the IT Business Administrator-Intermediate class in that an incumbent of the latter performs general duties and can work independently or strongly contribute to team efforts relative to IT administrative tasks; work requires minimal review prior to being considered presentable to upper management. This class differs from the IT Business Administrator-Lead class in that an incumbent of the latter leads or supervises staff and/or teams in carrying out IT administrative deliverables, along with reviewing the work of team members for accuracy and completeness.

Responsibilities

1. Develops project proposals and gathers requirements for statewide information systems planning.
2. Monitors and tracks expenditures, performs cost-benefit analysis, and ensures compliance with budgeting standards.
3. Prepares and updates technical documentation, including business continuity plans and risk assessments.
4. Reviews bids, contracts, and vendor information for IT-related procurements and renewals.
5. Coordinates asset lifecycle tracking including reconciliation, inventory, and disposal planning.
6. Develops reports and presentations for internal use and external regulatory compliance.
7. Assesses policy and process improvements and collaborates on the implementation of state IT standards.
8. Supports personnel administration including staff augmentation contracts and vendor negotiations.
9. Upholds open, clear, and concise communication with leadership and customers.

Competencies (KSA's)

Competencies:

1. Communicates Effectively
2. Manages Complexity
3. Customer Focus
4. Plans and Aligns
5. Manages Conflict

Knowledges:

1. Records and asset management
2. IT procurement and contract policies
3. Budget forecasting and financial control
4. State IT standards and risk mitigation
5. Business continuity and personnel policy

Skills:

1. Cost-benefit analysis and budget reconciliation
2. Technical writing and instructional material development
3. Vendor negotiation and contract administration
4. Workflow documentation and asset tracking
5. IT program planning and process refinement

Abilities:

1. Manage competing projects and deadlines
2. Coordinate across departments and vendors
3. Apply procurement law and IT standards
4. Analyze operations for efficiency
5. Facilitate communication across technical and executive levels

Tools & Equipment

1. Computer
2. Microsoft Office Suite
3. Mobile Devices
4. Document Management Tools
5. Budget and Procurement Systems

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.