Clerical Assistant 3

Are you an organized and detail-oriented administrative professional with outstanding communication abilities? The Department of Transportation, Westmoreland County Maintenance Organization is seeking a Clerical Assistant 3 (Timekeeper) to join our team. This essential position focuses on accurately managing timekeeping records and ensuring adherence to all relevant policies and regulations. If you are dedicated to excellence and passionate about providing exceptional administrative support, we invite you to apply for this exciting opportunity to enhance our team's operational efficiency.

In this position, you will serve as the key timekeeper for Westmoreland County, responsible for monitoring employee work hours, absences, and overtime while resolving any discrepancies that may occur. Your duties will also include generating leave balance reports, ensuring that all employee e-Payrolls are saved in a completed status, and that equipment payrolls are maintained with supervisor approval in line with record retention guidelines. You will verify that all leave requests are accurately documented and review payroll outputs to confirm that employee payments comply with established pay rules, policies, and procedures. Additionally, you will inform employees of any payroll errors, detailing the nature of the issue, the steps required for resolution, and the potential impacts.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Special Requirements:

• This position requires keyboarding skills to meet standards for speed and accuracy.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.