Executive Assistant

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is a 4-month contract hybrid position based out of our Columbus, OH office***

About you

You are a seasoned professional seeking an opportunity to join our Valuations division-a true executive-level administrative powerhouse! With unparalleled organizational skills and an exceptional eye for detail, you expertly manage executives' calendars, plan seamless travel arrangements, and support innovative business development initiatives. Your professionalism shines, especially when handling confidential matters.

As the Executive Assistant supporting the Senior Vice President (SVP) for the Midwest - OH and National Practices, you serve as a vital link between various administrative teams. Acting as a liaison, you direct requests to the appropriate teams, ensuring efficient communication and collaboration. With your natural ability to coordinate and connect, you play a crucial role in driving the success of the organization, making you an indispensable asset in a fast-paced and dynamic environment.

In this role, you will...

• Review incoming appraisal bid emails and ensuring accurate processing.

• Route bids to the appropriate manager based on asset type and property location for fee and timing review.

• Submit managers proposed bid fees and timelines through the client portal.

• Serve as the primary liaison between appraisers and the client, facilitating clear and timely communication.

• Manage monthly invoicing for the client account.

• Maintain detailed activity records in Excel for tracking and reporting purposes.

• Handle a high-volume workflow, processing up to 800 bids per month with precision and efficiency

• Provide backup coverage for the Executive Administrator

• Manage inbox for Executive - process bid requests, client questions, and new awards through the Client Services and Producer Solutions team

What you'll bring

• 2-4+ years' experience in an administrative position

• Demonstrated experience utilizing resources (people, materials, support, etc.) to get things done; you can orchestrate multiple activities at once to accomplish a goal

• Advanced communication skills

• Demonstrated proficiency with Microsoft Office skills (Outlook, Word, Excel)

• Previous experience working within a real estate environment is an asset

Pursuant tolocal law, Colliers isdisclosingthe following information:

Area/Location Specific:Columbus, OH.

Compensation

Approximate CompensationRange for this Role:$24/hour to $26.50/hour

Ourcompensationranges aredeterminedby role, level, and location. The range displayed on this job posting reflects the minimum andmaximumtarget for new hire compensation for the position across allnationallocations. Within the range, individual pay isdeterminedby work location andadditionalfactors, including job-related skills, experience, and relevant education or training.

Benefits

This role is classified as a "Limited Term Employee" (LTE). Full-time LTEs (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability.LTEsare able toenroll in our company's 401k plan, which includes an employer match.LTEs will also receive10 daysof sick leave, along with twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parentalleave which will be available for use after successful completion of90 daysof employment.Individuals may be eligible for different oradditionalbenefits under applicable state law.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.