Executive Assistant to the Dean (Limited)

This is a 5-month limited appointment position with the possibility of extension and/or conversion to a career appointment.

This position is NOT remote. On-site presence will be required on at least 2 - 3 days per week, depending on departmental and organizational needs. For more information, please consult the hiring manager.

This position will be working from Downtown Los Angeles, 433 S. Spring Street, Los Angeles, CA 90013.

The Dean of Continuing Education and UCLA Extension serves as the chief executive officer of the organization and provides strategic vision and operational leadership of the school, which has approximately 1,500 instructors and 250 staff. The Dean works to advance academic excellence and outreach and engagement; encourages programmatic innovation; enhances excellence through diversity in educational programs and in the recruitment of instructional staff and students; and fosters an organizational culture benefitting each of its constituencies: faculty, administrators, staff, students, and the public at large. The Dean serves as UCLA Extension's public voice, articulating its contributions to UCLA and to local, state, regional, national, and international communities. The Dean also oversees the Continuing Education of the Bar, a provider of continuing legal education and legal research, located in Oakland, California.

The Executive Assistant (Limited) reports directly to the Dean. The incumbent is the Dean's liaison with the University of California, Los Angeles(UCLA) community and the public, coordinating communications and gathering pertinent data for the Dean. Balances the extraordinary demands on the Dean's time among leadership members including associate/assistant deans, directors, faculty, staff, students, alumni/donors, the UC Office of the President (UCOP), UC Extension Deans (UEC) and other external constituents. Handles scheduling of all routine and non-routine meetings and arranges Dean-related travel. Regularly handles details and executes work of a highly confidential and critical nature to support the Dean. Researches, compiles, and analyzes data, statistics, and other information, compiling briefing materials for meetings, and reports. Routes correspondence, calls and requests as appropriate, managing, tracking, and archiving information and action items. Collaborates and communicates with executive, academic, and administrative leadership including UCLA Extension, the Chancellor's Office, Professional Schools, the College, UCOP, UC campuses system wide as well as other high-profile contacts. Functions with a high degree of independence and initiative to support the full range of the Dean's activities. Incumbent also coordinates events for the Dean in support of UCLA Extension initiatives and projects, including but not limited to the annual Graduation Celebration, the Distinguished Instructors Awards Ceremony, and other ad-hoc events in support of the mission of UCLA Extension.