Coordinator Administrative, Radiology Support Services

Job Title: Coordinator Administrative

Location: Newark Beth Israel Medical Ctr

Department Name: Radiology Support Services

Req #: 0000227587

Status: Hourly

Shift: Day

Pay Range: $23.50 - $30.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Administrative Coordinator/Resident Coordinator provides administrative and secretarial support for the Radiology Department and Residency Program. Responsibilities include managing program schedules, prioritizing program-related tasks, and ensuring the Program Director is notified of all critical deadlines, RRC and ABR requirement updates, and institutional policy changes. The coordinator must effectively prioritize urgent matters, adapt to shifting needs, and serve as a liaison between the Program Director, faculty, residents, chief residents, and GME personnel. Additional duties include assisting residency applicants, organizing interview activities, preparing and distributing residency schedules (rotations, call, vacation, conference), and ensuring accurate data collection required for ABR certification.

Qualifications:

Required:

• High School Diploma
• Minimum two years secretarial or administrative experience
• Proficiency in Microsoft Office, Outlook, and word processing (50+ wpm)
• Healthcare experience and knowledge of medical terminology preferred
• Strong organizational, communication, and critical-thinking skills

Scheduling Requirements:

• Shift- 8:30am-4:30pm
• Monday thru Friday
• Full Time-Day

Essential Functions:

• Provide administrative support to the Administrative Director and Chairman of Radiology
• Prepare agendas, notices, minutes, and distribute meeting materials,
• Maintain filing systems and follow-up mechanisms for efficient department operations
• Manage calendars, coordinate meetings, and prepare required materials in advance
• Receive, screen, and distribute incoming mail and priority requests
• Prepare correspondence, reports, and presentations accurately and on time
• Provide professional telephone and visitor support and maintain accurate messages
• Maintain and coordinate general office equipment needs
• Work independently with minimal supervision
• Assist residency applicants, greet candidates, and coordinate interview schedules and activities
• Collect and maintain required ABR certification data
• Prepare and distribute resident rotation, call, vacation, leave, and conference schedules
• Serve as liaison between Program Director, residents, faculty, and institutional GME
• Perform other duties as assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ....and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.