Position Summary
The Recruiting Coordinator supports the full-cycle Talent Acquisition process by managing all downstream recruiting operations, candidate logistics, compliance tasks, onboarding activities, and cross-functional workflow coordination. This role requires a high sense of urgency, exceptional organizational skills, and the ability to manage multiple priorities simultaneously in a fast-paced, high-volume environment.
Key Responsibilities:
Recruiting Operations & Candidate Support
* Manage all candidate logistics including interview scheduling, panel coordination, reschedules, and high-volume calendar management.
* Coordinate candidate travel end-to-end including itineraries, approvals, confirmations, reimbursements, and day-of coordination.
* Serve as the primary candidate communication touchpoint, ensuring timely updates and a high-touch, professional experience.
* Process all New Hire Notifications (NHNs), ensuring all cross-functional partners (HR Ops, IT, Compliance, Finance, Sales Training, Etc.) are informed in real time.
* Perform downstream HRIS tasks including Paycor record updates, candidate status updates, data validation, and pre-hire audit checks.
* Maintain accurate requisition data, candidate profiles, internal mobility updates, Hot Jobs updates, and weekly hiring dashboards.
* Initiate and track background checks. Serve as the primary contact for candidate and work with the background vendor to resolve any issues.
* Track employee referral data, payments and relocation expenses.
* Partner with Compliance on vendor credentialing letters, maintain audit-ready records, and ensure documentation accuracy.
Onboarding & New-Hire Experience Coordination
* Prepare, ship, and track all new-hire resources including equipment, welcome kits, business cards, swag, and orientation materials.
* Partner with IT and Facilities to ensure timely system provisioning, equipment allocation, building access, and workstation readiness.
* Support all aspects of New Hire Orientation (NHO): agendas, rosters, presenters, materials, scheduling, and day-of execution.
* Coordinate onboarding workflows to ensure every cross-functional task is completed before Day 1.
* Maintain onboarding checklists, templates, and process documentation.
Cross-Functional HR Support & Projects
* Support HR initiatives including process improvement, documentation updates, operational standardization, and workflow optimization.
* Assist with recruiting and onboarding transformation projects, including process rollout, communication plans, and system updates.
* Serve as a liaison between TA, HR Ops, Compliance, IT, and Finance to ensure alignment on all hiring and onboarding activities.
* Support special projects such as onboarding redesign, NHO enhancements, equipment fulfillment process optimization, and recruitment operations improvements.
Education/Experience Requirements
* High school diploma or equivalent required with 3-5 years' experience in administrative or paraprofessional work in a corporate office setting; or bachelor's degree in human resources, Business Administration, Public Administration or other related field with equivalent 0-2 years of administrative or paraprofessional work in a corporate office setting.
* Experience working in human resources is strongly preferred
* Experience working with Microsoft Office applications required
* Applicant Tracking Experience preferred
* Experience in effectively prioritizing tasks and requests in a fast-paced setting required
* Experience handling confidential information and exercising discretion required
Required Competencies - Knowledge, Skills, Abilities
Customer Service - Responds promptly to candidates and clients alike; solicits employee feedback to improve service; responds to requests for assistance; meets commitments
Time Management: Uses time effectively to prioritize, plan, schedule and organize tasks and goals to maximize productivity and exceed client and candidate expectations
Quality Focus - Demonstrates excellent attention to detail and produces work that is accurate, complete and of high quality
Teamwork - Balances team and individual responsibilities; welcomes feedback; contributes to building a positive team environment
Problem Solving and Critical Thinking - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; escalates appropriate issues and concerns in a timely manner
|
Mannkind Corporation
Dec 25, 2025