Executive Administrative Assistant

About Lenovo

We are Lenovo!
Currently the number one PC vendor worldwide, we continue to be the fastest growing company in our respective field. We're a leader in genuine innovation, dreaming up - and building - the technology and services that enable and inspire progress around the world.

We are dedicated to fostering an environment that encourages entrepreneurism and ownership - a workplace where your talents can be challenged, and your efforts recognized and rewarded. We're the progressive thinkers, creative doers and endless tinkerers who will always challenge the traditional and who know true groundbreakers never stand still. No matter what team you're a part of, joining us you can create real impact.

Responsibilities:

o Proactively manage the Vice President's calendar, prioritizing time and coordinating complex cross-geo meetings; collaborate closely with other executive assistants globally to align schedules and logistics.

o Serve as a primary point of contact between the executive and internal and external stakeholders, exercising professionalism, diplomacy, and sound judgment.

o Organize and coordinate logistics for in-person and virtual meetings, including senior leadership and Board-related sessions as necessary (e.g., invitations, materials, catering, room setup, and technology coordination).

o Review and distribute communications on behalf of the executive, including correspondence with senior management and functional leaders.

o Handle highly confidential and sensitive information with the utmost discretion, including materials related to investigations, ethics matters, risk assessments, and Board reporting.

o Arrange domestic and international travel, including itineraries, accommodations, and end-to-end trip logistics; prepare and submit expense reports in accordance with company policy.

o Support special projects, leadership meetings, and select GR&IA events, including planning, coordination, and follow-up actions.

o Provide administrative and operational support to the GR&IA organization as requested, including coordination with global team members across multiple time zones.

o Coordinate the formal publication and controlled distribution of audit and investigation reports to defined internal stakeholders, ensuring accuracy of distribution lists, adherence to approved release protocols, and strict confidentiality of sensitive information.

o Assist with budget tracking, expense processing, inventory management, ordering, shipping, data entry, recordkeeping, and other administrative tasks as required.

o Deliver a high level of service, responsiveness, and problem-solving in a fast-paced executive environment.

Basic Requirements:

* High School Diploma or equivalent.

* 3+ years of experience supporting director-level or senior executive leaders within a large, multinational organization.

* Demonstrated ability to manage confidential and sensitive information with discretion and professionalism.

* Strong written and verbal communication skills.

* Proficiency with Microsoft Office applications, including Outlook, Teams, Word, PowerPoint, and Excel.

* Flexibility to work occasional evenings and weekends, as required to support executive and Board-related activities.

* Must reside in the Raleigh-Durham area and be able to work a minimum of three days per week onsite at Lenovo's Morrisville campus.

Preferred Requirements:

* Ability to multi-task and prioritize effectively.

* Attention to detail and problem-solving skills.

* Project management skills and experience.

What We Will Offer You:

-An open and stimulating environment within one of the most forward-thinking IT companies

-Flat structures and fast decision-making processes

-A modern and flexible way of working to combine personal and professional life

-An international team with a high focus on Gender Diversity

-Attractive compensation package

We are looking forward to discussing this position with you soon!

Lenovo is an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class.