Event Specialist - Legacy Program and Special Events

Lubbock

43462BR

TTU Alumni Engagement

Position Description

Assists with the development and implementation of special events. Facilitates production of events by communicating with vendors, guests, internal staff and customers.

The Legacy Program and Special Events - Event Specialist oversees the planning, enrollment, and execution of the Legacy Club and Legacy University programs, including event logistics, communications, data management and inventory tracking. This role will also assist in leading the planning, logistics, and execution of special events. This role will also assist in the logistics and communications for the Traveling Techsan Program.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Texas Tech University Office of Alumni Engagement, also known as the Texas Tech Alumni Association (TTAA), connects former students to the university and to one another through a membership-based network that supports the university, builds relationships and fosters growth. The department is responsible for generating memberships, which allow for opportunities to connect with former students through events, programs, and chapters. Following its transition to become part of the university in 2025, the department's mission remains unchanged: We exist to connect, inspire and love our Red Raider Family.

Major/Essential Functions

1. Lead planning, enrollment, and delivery of the Legacy Club and Legacy University programs.
2. Maintain and pull alumni data to support Legacy Club communications and activities.
3. Assist with mailings, packaging, and tracking Legacy Club engagement logistics.
4. Procure, track, and inventory gifts, packaging, and promotional items annually for the Legacy Club program.
5. Manage logistics for activities, parties, events, and program communications with sponsors and participants for the Legacy University program.
6. Oversee application, family assignments, faculty collaboration, and full operational delivery of the Legacy University program.
7. Design participant evaluations and use feedback to improve future programming for all events and programs.
8. Assist with the Traveling Techsan Program by working closely with travel partners, marketing, and alumni engagement teams to ensure successful trip execution, broaden program visibility, and strengthen alumni participation through curated travel experiences.
9. Lead planning, logistics, and executing of 1923 Society events.
10. Lead planning, logistics, and executing of special events to include Matador Evening, Distinguished Alumni, and Top Techsan Award.
11. Prepare and present data-informed reports to direct supervisor to support tracking of performance metrics.
12. Contribute to the creation of monthly alumni updates and communications and work collaboratively with the communications and marketing team.
13. Assist with on-site logistics and alumni membership promotion at Frazier Pavilion gameday tailgates and other Alumni Relations events.
14. Other duties as assigned and needed.

Required Qualifications

Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.

Preferred Qualifications

1. Proven experience in administrative, logistical, and project management support roles.
2. Excellent communication skills, both written and verbal.
3. Strong organizational and project management skills with demonstrated ability to multitask effectively

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Facilities Operations

Job Sub Family

Events Operations

Hourly Pay Range

$17.69 - $22.98 - $28.32

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

The hours for this position are Monday through Friday 8am to 5pm in an assigned on-campus office. Overtime and travel may be required to attend events, meet deadlines and complete work as assigned.

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.